Executive Assistant to VP, Quality & Regulatory

Hugh Chatham Health; Oak Brook (IL); On-site; USD 43,000 - 63,000; Full time

Benefits offered by this job

Health benefits

Paid Time Off

Retirement plan

Educational Assistance Program

Job summary

Advocate Health is seeking an Executive Assistant I to support an executive VP at our Oak Brook, IL administrative offices. The role handles complex calendar management, travel arrangements, events, and critical project support.

We value confidentiality, precise communication, and proactive problem-solving. Strong MS Office skills and the ability to prepare sophisticated documents are essential for success in this role.

Qualifications

• Advanced time management and prioritization.
• High degree of confidentiality and discretion.
• Independent problem-solver and initiative.
• Strong written and verbal communication with leaders.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Ability to create and compile complex documents and presentations.
• Organizational ability and attention to detail.

Responsibilities

• Provides executive-level administrative support, including calendar management, travel, event coordination, and project support.
• Manages travel arrangements and expense reporting for the executive.
• Organizes meetings, agendas, site selection, and documents.
• Greets high-level visitors and serves as liaison for initiatives.
• Responds to inquiries, resolves issues, and prioritizes needs using policy knowledge.
• Prepares reports, conducts research, and summarizes information.
• Maintains filing systems and confidential records; orders supplies as needed.
• Assists with departmental budget administration.

Skills

Time management

Discretion & confidentiality

Problem-solving

Written & verbal communication

Microsoft Office

Document & presentation creation

Education

High School Graduate

Tools

Microsoft Office

Job description

Advocate Health is seeking an Executive Assistant I to support an executive VP at our Oak Brook, IL administrative offices. The role handles complex calendar management, travel arrangements, events, and critical project support.

We value confidentiality, precise communication, and proactive problem-solving. Strong MS Office skills and the ability to prepare sophisticated documents are essential for success in this role.