Executive Assistant, Clinical Quality and Safety

Hugh Chatham Health; Oak Brook (IL); On-site; USD 43,000 - 63,000; Full time

Benefits offered by this job

Health benefits

Paid Time Off

Retirement plan

Educational Assistance Program

Job summary

Advocate Health is seeking an Executive Assistant I to support an executive VP at our Oak Brook, IL administrative offices. The role handles complex calendar management, travel arrangements, events, and critical project support.

We value confidentiality, precise communication, and proactive problem-solving. Strong MS Office skills and the ability to prepare sophisticated documents are essential for success in this role.

Qualifications

• Advanced time management and prioritization.
• High degree of confidentiality and discretion.
• Independent problem-solver and initiative.
• Strong written and verbal communication with leaders.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Ability to create and compile complex documents and presentations.
• Organizational ability and attention to detail.

Responsibilities

• Provides executive-level administrative support, including calendar management, travel, event coordination, and project support.
• Manages travel arrangements and expense reporting for the executive.
• Organizes meetings, agendas, site selection, and documents.
• Greets high-level visitors and serves as liaison for initiatives.
• Responds to inquiries, resolves issues, and prioritizes needs using policy knowledge.
• Prepares reports, conducts research, and summarizes information.
• Maintains filing systems and confidential records; orders supplies as needed.
• Assists with departmental budget administration.

Skills

Time management

Discretion & confidentiality

Problem-solving

Written & verbal communication

Microsoft Office

Document & presentation creation

Education

High School Graduate

Tools

Microsoft Office

Job description

Department

10132 Enterprise Corporate - Quality Management and Regulatory

Status

Full time

Benefits Eligible

Yes

Hours Per Week

40

Schedule Details/Additional Information

Weekdays, full time at Oak Brook, IL administrative offices.

Pay Range

$30.70 - $46.05

Executive Assistant I opportunity to support executive level VP at our Administrative Offices in Oak Brook, IL.

Experience Required

Typically requires 4 years in an administrative assistant position; 2 years executive-level experience preferred.

Knowledge, Skills & Abilities Required

• Advanced time management and prioritization.
• High degree of confidentiality and discretion.
• Independent problem-solver and demonstrated ability to take initiative.
• Strong written and verbal communication skills. Demonstrated ability to tactfully and effectively communicate with various individuals, including highly visible customers/leaders.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Ability to create and compile complex documents and presentations.
• Organizational ability and attention to detail.
• Effective presentation skills.

Major Responsibilities

• Provides executive-level administrative support, including complex calendar management, travel, event coordination, and project support.
• Manages travel arrangements and expense reporting on executive’s behalf.
• Organizes all aspects of meetings, events, and travel, including (but not limited to) agenda preparation, site selection, and document development.
• Greets/meets with high-level visitors, representing the executive leader and serving as their liaison for organizational initiatives.
• Initiates communications with other leaders as they relate to operational, strategic, and substantive matters. Addresses administrative/operational inquiries, resolves problems, and prioritizes needs using in-depth knowledge of policies and procedures.
• Develops complex documents and correspondence independently or with executive input.
• Prepares special reports, independently conducting needed research, and compiling, analyzing, and summarizing information. May present this material/information to others.
• Establishes and maintains filing systems and confidential records. Operates and maintains office equipment; may order supplies as needed.
• Assists with departmental budget administration.
• Opens, reads, and prioritizes mail, composing and initiating return correspondence on behalf of the executive as appropriate.
• Serves as a resource for other administrative staff, answering questions and providing training.

Education Required

• High School Graduate

Physical Requirements And Working Conditions

• Normal office environment; occasional lifting up to 20 lbs.
• Prolonged periods of sitting, standing, and keyboard use.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment To You

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits And More

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.