Executive Assistant to VP, Corporate Properties

powerdesigninc; Saint Petersburg (FL); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Competitive salary

401k with company matching

Paid time off

Medical, dental, vision

Job summary

Power Design is seeking an organized Executive Assistant to provide high-level support to the Vice President of Corporate Properties & Facilities. The role involves managing calendars, coordinating meetings, and handling confidential information with discretion.

The ideal candidate will have 3+ years of executive-support experience, strong Microsoft Office skills, and the ability to juggle multiple tasks in a fast-paced environment while maintaining professionalism and confidentiality.

Qualifications

• 3+ years of executive administrative or office manager experience supporting senior management
• Associate's or bachelor's degree required
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat/Bluebeam
• Experience with internet-based work order software preferred (e.g., Angus Anywhere, Workspeed)
• Excellent interpersonal and communication skills with a high level of professionalism and confidentiality
• Detail-oriented, highly organized, and able to multitask in a fast-paced environment

Responsibilities

• Provide executive-level administrative support to the Vice President
• Prioritize and manage communications across departments
• Coordinate the Vice President's calendar and travel arrangements
• Attend meetings, take notes, and track action items
• Assist with special projects, reports, and presentations
• Maintain filing systems and prepare correspondence and budget documents
• Prepare monthly expense reports and time coding as required
• Schedule meetings, reserve conference rooms, and coordinate interviews
• Support vendor contracts, bid summaries, and property inspections

Skills

Executive support

Calendar management

Communication

Confidentiality

Organizational skills

Multitasking

Professional demeanor

Education

Associate's or Bachelor's degree

Tools

Microsoft Office

Adobe Acrobat/Bluebeam

Outlook

Angus Anywhere/Workspeed

Job description

Power Design is seeking an organized Executive Assistant to provide high-level support to the Vice President of Corporate Properties & Facilities. The role involves managing calendars, coordinating meetings, and handling confidential information with discretion.

The ideal candidate will have 3+ years of executive-support experience, strong Microsoft Office skills, and the ability to juggle multiple tasks in a fast-paced environment while maintaining professionalism and confidentiality.