Executive Assistant to VP, Philanthropy (Hybrid)

Fred Hutchinson Cancer Research Center; Northern (KY); Hybrid; USD 80,000 - 121,000; Full time

Benefits offered by this job

Comprehensive benefits package

Onsite health clinic

Tuition reimbursement

Paid vacation & sick leave

Paid holidays

Paid parental leave

Job summary

Fred Hutchinson Cancer Center is seeking an Executive Assistant to the VP of Philanthropy to provide proactive executive support in a fast-paced, confidential environment. You will manage calendars, coordinate meetings, handle communications, and assist with budget and procurement processes while supporting recruitment activities when needed.

The role is primarily in-person at our South Lake Union campus with some hybrid/remote days; prior nonprofit fundraising or campaign experience is a plus.

Qualifications

• Bachelor’s degree or equivalent experience.
• Five years administrative support experience required.
• Advanced proficiency in MS Office with expertise in Microsoft Word, PowerPoint, and Excel.
• Experience with virtual meeting platforms such as Zoom and MS Teams.
• Experience learning new software/technologies to successfully perform assigned tasks.
• Experience in roles requiring organization and strong attention to detail.
• Experience in meeting coordination, scheduling, and planning.
• Problem-solving mindset and ability to work independently with minimal supervision.

Responsibilities

• Manage complex and continually evolving calendar (resolve overlapping commitments and protect time for priorities).
• Work on assignments that are complex in nature where critical thinking skills and initiative is needed to resolve problems.
• Exercise judgement within defined procedures and practices to determine appropriate action.
• Manage logistics for special and cyclical department events; facilitate department all-hands meetings: schedule, draft agenda, and provide audiovisual support.
• Manage and reconcile expense reports, facilitate the purchasing/procurement process, and support department contract administration within specific time frames; coordinate required activities with internal and external customer/stakeholders to ensure proper flow of communication concerning vendor contract-related issues.
• Assist in training department team members and on-boarding new hires.
• May support executive level recruitment activities.
• Generate memos, emails, reports, and presentations.
• Work on projects related to department operations, specifically around data gathering, reporting, and visualization.
• Manage all department event/meeting related activities.
• Coordinate the allocation of space for department employees.
• Support department budget development and reconciliation.
• Assist with the production of executive and department deliverables.
• Draft, edit, and proofread business correspondence and presentations.
• Mange time and expense approvals on behalf of the executive as requested.
• Coordinates VP, Philanthropy, meetings, email, travel, presentations, correspondence, and documents.
• Other duties as assigned.

Skills

Bachelor's degree

Admin experience

MS Office expert

Zoom & MS Teams

Tech-savvy

Attention to detail

Meeting coordination

Independent work

Nonprofit/health care experience

Raiser’s Edge/RENXT

Time management

Excellent communication

Discretion & confidentiality

Calm under pressure

Education

Bachelor’s degree or equivalent experience

Tools

Zoom

MS Teams

Raiser’s Edge/RENXT

Job description

Fred Hutchinson Cancer Center is seeking an Executive Assistant to the VP of Philanthropy to provide proactive executive support in a fast-paced, confidential environment. You will manage calendars, coordinate meetings, handle communications, and assist with budget and procurement processes while supporting recruitment activities when needed.

The role is primarily in-person at our South Lake Union campus with some hybrid/remote days; prior nonprofit fundraising or campaign experience is a plus.