Executive Assistant – Imaging & Procedures

Fred Hutchinson Cancer Research Center; Seattle (WA); On-site; USD 80,000 - 109,000; Full time

Job summary

Fred Hutchinson Cancer Center in Seattle is seeking an Executive Assistant to provide high-level administrative support to the leader, coordinating complex calendar management, travel, and communications. This full-time day-shift role requires onsite presence at the South Lake Union location and a strong emphasis on confidentiality and relationship-building.

The ideal candidate has an Associate’s Degree or equivalent, superb written and verbal skills, and proficiency with Microsoft Office.

Qualifications

• Bachelor's or equivalent not required; Associate's Degree or equivalent experience.
• Excellent written, verbal and interpersonal communication skills.
• Ability to prioritize, plan ahead and meet deadlines in a fast-paced environment.
• Strong proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Experience with calendar management and scheduling.

Responsibilities

• Provide executive/administrative support including complex calendar management and travel arrangements.
• Facilitate internal communication and team coordination.
• Support onboarding, training, and project activities.
• Manage knowledge assets via internal systems.
• Collaborate across departments and external partners as needed.
• Support regulatory visits and department budgeting processes.

Skills

Communication skills

Independent work

Time management

Problem solving

MS Office proficiency

Calendar management

Education

Associate's Degree

Tools

Concur

Workday

PeopleSoft FMS

Job description

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

The Executive Assistant is a key administrative position responsible for supporting and coordinating activities and schedule for the supported leader. This role requires great organizational skills, attention to detail, strategic thinking, time management, the ability to effectively prioritize multiple concurrent responsibilities, and strong relationship-building with internal and external partners. Critical qualities also include exceptional written and oral communication, critical thinking, teamwork, good judgment, professional conduct, and the ability to handle confidential/sensitive information.

This position will be full-time day shift Monday-Friday, requiring fully onsite 8 hour shifts at our South Lake Union location.

Responsibilities

• Executive/administrative support and core administrative functions including complex calendar management, complex scheduling, detailed meeting prep, travel arrangements, facilitating communication on behalf of the supported leader.
• Internal Communication.
• Team support (including training, project support and on-boarding new staff).
• Knowledge management (including SharePoint and potentially other internal systems).
• Cross-training/cross-coverage (team members are expected to be highly collaborative, flexible, capable, and skilled in order to cover each other's duties).
• Process coordination (concurrently develops/implements/coordinates/tracks multiple processes and procedures).
• Administrative support for regulatory visits from DOH, CMS and others as needed.
• Department budget tracking and Finance collaboration as assigned.
• Interface and work collaboratively with external organizations.
• And other duties as assigned.

Qualifications

Required:

• Associate’s Degree or equivalent combination of education and relevant experience
• Excellent written, verbal and interpersonal communication skills, including professional conduct with customers
• Ability to work independently, prioritize effectively, plan ahead, problem-solve, and meet goals in a deadline driven environment
• Demonstrated success working in a fast‐paced, dynamic, deadline‐ driven environment.
• Strong technical aptitude/ability to quickly learn new systems and applications, and ability to leverage/apply technology to improve and automate systems and process.
• Proficiency in Microsoft Office products (Word, Excel, PowerPoint, etc.).
• Proficiency with calendar management (managing a calendar with delegate access) and scheduling.

Preferred:

• Advanced Microsoft Office skills.
• Ability to work independently with minimal supervision, exercise good judgment in decision making, solve problems, maintain confidentiality, and conduct oneself with the utmost integrity and professionalism.
• Requires great organizational skills, attention to detail, time management, and ability to effectively prioritize multiple concurrent responsibilities.
• Ability to work in teams and collaborate effectively to meet deliverables
• Experience with Concur, Workday and PeopleSoft FMS

The annual base salary range for this position is from $80,172.00 to $109,470.00, and pay offered will be based on experience and qualifications.Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks).

Additional Information

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at [e-mail] or by calling 206-667-4700.