Executive Assistant to VP, Philanthropy - Hybrid

Fred Hutchinson Cancer Research Center; Seattle (WA); Hybrid; USD 80,000 - 121,000; Full time

Benefits offered by this job

Medical + vision

Dental

Flexible spending accounts

Life insurance

Disability insurance

Retirement plan

Family support

Employee assistance program

Onsite health clinic

Tuition reimbursement

Paid vacation

Paid sick leave

Paid holidays

Paid parental leave

Job summary

Fred Hutchinson Cancer Center in Seattle seeks an Executive Assistant to the VP of Philanthropy to provide proactive, confidential support, manage a complex calendar, prepare memos and presentations, and ensure flawless execution of department operations.

You will assist with events, budgeting, contract administration, onboarding, recruitment support, and data reporting for annual goals and campaigns, thriving in a fast-paced, mission-driven environment.

Qualifications

• Bachelor’s degree or equivalent experience.
• Five years administrative support experience required.
• Advanced proficiency in MS Office with Word, PowerPoint, and Excel.
• Experience with virtual meeting platforms such as Zoom and MS Teams.
• Experience learning new software/technologies to successfully perform tasks.
• Strong organization and attention to detail.

Responsibilities

• Manage complex and evolving calendar; resolve overlapping commitments.
• Handle assignments requiring critical thinking and initiative.
• Exercise judgement within defined procedures to determine action.
• Coordinate department events and all-hands meetings; provide audiovisual support.
• Manage and reconcile expense reports; support contract administration and procurement processes.

Skills

MS Office proficiency

Calendar management

Meeting coordination

Communication skills

Independent work

Proactive support

Education

Bachelor’s degree or equivalent experience

Tools

MS Word

PowerPoint

Excel

Zoom

MS Teams

Job description

Fred Hutchinson Cancer Center in Seattle seeks an Executive Assistant to the VP of Philanthropy to provide proactive, confidential support, manage a complex calendar, prepare memos and presentations, and ensure flawless execution of department operations.

You will assist with events, budgeting, contract administration, onboarding, recruitment support, and data reporting for annual goals and campaigns, thriving in a fast-paced, mission-driven environment.