Executive Assistant to VP of Operations

Happy Egg Company; Warsaw (KY); On-site; USD 52,000 - 78,000; Full time

Job summary

Happy Egg Company seeks an executive assistant to support the VP of Operations. You will own calendars, manage email, and coordinate day-to-day details to keep our operation moving smoothly.

Responsibilities include preparing correspondence, spreadsheets, and presentations; acting as a gatekeeper for the VP; and serving as the primary contact for internal and external partners. The role requires discretion, reliability, and a proactive problem-solving approach.

Qualifications

• 3+ years of experience as an executive assistant reporting directly to senior management.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Tech savvy and able to tackle IT issues when needed.
• Strong organizational, project management, and multitasking abilities.
• Exceptional interpersonal skills, with a professional demeanor and emotional maturity.
• A forward-thinking, resourceful problem solver who thrives both independently and as part of a team.
• Available to adjust schedules as needed, including occasional support outside standard hours.
• Able to lift, push, or pull up to 30 pounds when needed.

Responsibilities

• Provide daily support to the VP of Operations, and to other department leaders when needed.
• Proactively manage the VP's calendar and email, acting as gatekeeper to protect the VP's time.
• Serve as the primary point of contact for internal and external contacts on the VP's behalf.
• Compose and prepare correspondence, spreadsheets, and presentations.
• Manage office processes and procedures to ensure a smooth-running workplace.
• Keep a pulse on business and VP needs, and solve potential issues before they arise.
• Act as a bridge between the VP's office and internal departments, building trust and credibility.
• Own a variety of special projects from concept to completion.
• Prioritize competing needs and handle matters proactively and efficiently.
• Manage the VP's travel plans and logistics.
• Plan employee events that support the team environment.
• Use discretion, confidentiality, and good judgment while handling high-level matters.
• Maintain a food safety culture and help uphold company food safety and quality standards.

Skills

Executive assistant

Organizational skills

Project management

Multitasking

Interpersonal skills

Team player

Tools

Outlook

Excel

Word

PowerPoint

Job description

Description

We are seeking a highly efficient and organized executive assistant to support the VP of Operations, owning calendars, communication, and the day-to-day details that keep the operation moving.

Who We Are

When it comes to what makes a remarkable egg, we know a thing (or a dozen). We've learned the ins and outs of what it takes to produce a richer yolk and a more flavorful egg, from our beautiful farms and the specialty breeds of birds that roam on them to their high-quality feed, all the way to the stores we partner with to get them to your kitchen. There's an extra dose of happy in every step. The proof is inside the shell.

What You'll Do

• Provide daily support to the VP of Operations, and to other department leaders when needed.
• Proactively manage the VP's calendar and email, acting as gatekeeper to protect the VP's time.
• Serve as the primary point of contact for internal and external contacts on the VP's behalf.
• Compose and prepare correspondence, spreadsheets, and presentations.
• Manage office processes and procedures to ensure a smooth-running workplace.
• Keep a pulse on business and VP needs, and solve potential issues before they arise.
• Act as a bridge between the VP's office and internal departments, building trust and credibility.
• Own a variety of special projects from concept to completion.
• Prioritize competing needs and handle matters proactively and efficiently.
• Manage the VP's travel plans and logistics.
• Plan employee events that support the team environment.
• Use discretion, confidentiality, and good judgment while handling high-level matters.
• Maintain a food safety culture and help uphold company food safety and quality standards.

What Happy Egg Offers You

• 3 weeks paid time off
• 9 paid holidays
• 401(k) matching
• Health · vision · dental
• Life & disability insurance

Happy Egg participates in E-Verify to confirm employment eligibility for newly hired employees.

To provide equal employment and advancement opportunities to all individuals, employment decisions at Happy Egg will be based on merit, qualifications, and abilities. Happy Egg does not discriminate in employment opportunities or practices based on race, color, religion, sex, national origin, age, disability, sexual orientation, or any other characteristic protected by law. This policy covers all aspects of employment, including selection, job assignment, compensation, discipline, termination, and access to benefits and training.

Requirements

• 3+ years of experience as an executive assistant reporting directly to senior management.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Tech savvy and able to tackle IT issues when needed.
• Strong organizational, project management, and multitasking abilities.
• Exceptional interpersonal skills, with a professional demeanor and emotional maturity.
• A forward-thinking, resourceful problem solver who thrives both independently and as part of a team.
• Available to adjust schedules as needed, including occasional support outside standard hours.
• Able to lift, push, or pull up to 30 pounds when needed.