Executive Assistant to VP of Engineering | Operational Backbone

Firefly Aerospace; Cedar Park (TX); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Health, dental and vision plans

Parental leave

Relocation benefits

Educational reimbursement

Short term disability

Flexible PTO

Job summary

Firefly Aerospace is seeking an Executive Assistant to support our VP of Engineering, backing a 400+ person engineering organization across propulsion, electrical, mechanical, software, systems, and materials teams. The role manages a complex calendar, coordinates travel, drafts communications, and drives initiatives to completion.

You will partner with leaders in Engineering and Operations, handle confidential information, and help shape program milestones.

Qualifications

• 5+ years supporting a VP-level executive, ideally in aerospace, defense, or a high growth technical company.
• Exceptional organization and follow through; you close loops without reminders
• Strong written and verbal communication, with the judgment to know when to act and when to
• Hands on experience using automation tools to streamline workflows
• Ability to support multiple leaders and organizations while keeping each one's priorities straight
• Proven discretion with sensitive information
• Familiarity with Python scripting to automate tasks
• Experience with Jira and Confluence
• Experience in an ITAR regulated environment
• Background supporting engineering or technical leaders
• Event planning or program coordination experience

Responsibilities

• Manage a dense, frequently changing calendar for the VP of Engineering.
• Build agendas, gather materials, attend meetings, take notes, and drive action items to closure.
• Coordinate executive reviews, staff meetings, offsites, and program milestone events.
• Plan domestic and international travel, including itineraries, logistics, and expense reports.
• Support leaders across Engineering and Operations with scheduling, coordination, and special projects as priorities require.
• Draft and edit correspondence, presentations, and internal communications.
• Track organizational initiatives, hiring pipelines, and key deadlines, and flag risks early.
• Identify recurring administrative work and build automations to eliminate it using AI tools or scripting.
• Set up and maintain simple pipelines for reporting, meeting prep, action tracking, and status rollups.
• Coordinate onboarding logistics for senior hires and support recruiting schedules.
• Handle confidential personnel, financial, and export controlled information with discretion.
• Support facilities and seating coordination across Firefly buildings as the organization grows

Skills

Calendar management

Executive support

Travel coordination

Automation tools

Discretion with information

Multi-leader support

Attention to detail

ITAR familiarity

Tools

Jira

Confluence

Python scripting

Job description

Firefly Aerospace is seeking an Executive Assistant to support our VP of Engineering, backing a 400+ person engineering organization across propulsion, electrical, mechanical, software, systems, and materials teams. The role manages a complex calendar, coordinates travel, drafts communications, and drives initiatives to completion.

You will partner with leaders in Engineering and Operations, handle confidential information, and help shape program milestones.