Executive Assistant to VP, Medical Management (Hybrid)

Independence Blue Cross; Philadelphia (Philadelphia County); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Independence Blue Cross is seeking an Executive Assistant to provide confidential administrative and operational support to the VP of Medical Management & Med Policy. You will manage calendars, prepare executive materials, coordinate confidential communications, and drive key operational priorities in a regulated healthcare environment.

The ideal candidate is highly organized, proactive, and able to interact with senior leaders, physicians, and cross-functional teams while maintaining discretion

Qualifications

• High school diploma or equivalent required; undergraduate degree preferred.
• Minimum of six years of progressively responsible administrative assistant experience in a large corporation, healthcare, managed care, or health plan environment; at least two years supporting senior-level management or executive leadership required.
• Demonstrated experience supporting senior leaders in a confidential, fast-paced, and highly visible environment.
• Strong understanding of executive office protocol, business decorum, confidentiality, and organizational discretion.
• Excellent written and verbal communication skills, including the ability to draft, edit, proofread, and format executive-level materials.
• Advanced proficiency with Microsoft Office products, including Outlook, Word, basic Excel, PowerPoint, Teams, SharePoint.

Responsibilities

• Maintain and proactively manage the VP’s calendar, including prioritizing meetings, resolving scheduling conflicts, preparing agendas, and ensuring materials are available.
• Coordinate meetings for medical management and medical policy leadership teams, including provider-facing forums and cross-functional meetings.
• Prepare, edit, proofread, and format executive materials, agendas, minutes, and reports with accuracy and confidentiality.
• Collect, organize, and summarize information from internal stakeholders to support decision-making and leadership communications.
• Track action items, deadlines, and follow-ups, escalating as needed.
• Screen, prioritize, and route inquiries and correspondence with professional judgment.
• Support coordination of medical policy, utilization management, regulatory readiness, and enterprise initiatives.
• Maintain confidential files and records in compliance with privacy policies.
• Assist with budget tracking, invoice processing, purchase orders, expense reports, and vendor coordination.
• Coordinate travel, conference registration, and logistics for VP and team members.
• Act as liaison between VP’s office and internal departments, clinicians, external partners, and vendors.
• Support onboarding logistics and SharePoint/shared-drive organization for the leadership team.
• Identify opportunities to improve administrative workflows and standardize documentation.
• Provide direction or informal support to administrative staff to promote consistency.

Skills

Executive support

Time management

Discretion & confidentiality

Professional communication

Interpersonal skills

Education

High school diploma or equivalent

Undergraduate degree preferred

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Independence Blue Cross is seeking an Executive Assistant to provide confidential administrative and operational support to the VP of Medical Management & Med Policy. You will manage calendars, prepare executive materials, coordinate confidential communications, and drive key operational priorities in a regulated healthcare environment.

The ideal candidate is highly organized, proactive, and able to interact with senior leaders, physicians, and cross-functional teams while maintaining discretion