Executive Assistant to VP, IOS | Onsite & 9/80 Schedule

avav; Maryland; On-site; USD 74,000 - 129,000; Full time

Benefits offered by this job

Medical, dental, vision

401K with company matching

9/80 work schedule

Paid holiday shutdown

Job summary

AV seeks an Executive Assistant to support the VP, Intelligence Operations & Solutions (IOS) and leaders at Annapolis Junction. In this highly visible role, you will organize, manage calendars, arrange travel, prepare materials, and coordinate meetings, while handling confidential information with discretion.

You will also support IOS BU operations, coordinate events, prepare reports, maintain records, and assist with internal communications.

Qualifications

• Bachelor's degree in a related field.
• 2+ years of administrative experience, with preference for experience supporting a senior member of management or executive level leadership.
• Excellent written, verbal, and presentation skills with a keen eye for detail and accuracy.
• Strong organizational, analytical, and critical thinking skills.
• Demonstrated discretion and confidentiality in handling sensitive information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint) and the ability to quickly adapt to new technologies and tools.

Responsibilities

• Manage complex calendars for the IOS VP and division leaders, including scheduling high-priority meetings, resolving conflicts, and ensuring participants have required materials.
• Coordinate meetings, travel, conference calls, and expense reports in a timely and accurate manner.
• Perform a wide range of administrative duties for the IOS VP and business unit leadership.
• Create and edit professional documents, generate reports, spreadsheets, and presentations.
• Prepare agendas, read ahead materials, and follow up notes/action trackers for leadership meetings, internal reviews, and customer engagements.
• Manage schedules, arrange appointments and itineraries, and ensure the VP is briefed and prepared.
• Handle sensitive information with discretion and maintain strict confidentiality in all matters.
• Willingness to work outside regular business hours as needed to support business needs, critical meetings, or travel schedules.

Skills

Calendar management

Travel coordination

Confidentiality

Microsoft Office Suite

Communication skills

Organization

Discretion

Education

Bachelor's degree in related field

2+ years administrative experience

Tools

Microsoft Office Suite

SharePoint

Teams

Job description

AV seeks an Executive Assistant to support the VP, Intelligence Operations & Solutions (IOS) and leaders at Annapolis Junction. In this highly visible role, you will organize, manage calendars, arrange travel, prepare materials, and coordinate meetings, while handling confidential information with discretion.

You will also support IOS BU operations, coordinate events, prepare reports, maintain records, and assist with internal communications.