Executive Assistant to SVP — Global Scheduling & IR Ops

Palo Alto Networks; Santa Clara (CA); On-site; USD 98,000 - 163,000; Full time

Job summary

Palo Alto Networks is seeking an experienced Executive Assistant to support a VP/SVP in a high-tech environment. The role involves managing complex calendars, coordinating domestic and international travel, and handling sensitive communications with discretion.

Responsibilities include coordinating quarterly earnings logistics, investor relations events, and executive briefings, while maintaining accurate CRM records in Nasdaq IR Insight.

Qualifications

• 7+ years supporting senior executives (VP/SVP) in tech/enterprise software/cybersecurity.
• Ability to manage complex calendars, global travel, and confidential activities.
• Experience coordinating executive meetings, QBRs, town halls, and large events.

Responsibilities

• Provide sophisticated administrative partnership to SVP with calendar cycles and travel logistics.
• Coordinate high-stakes logistics for quarterly earnings, including WAR room setups and catering.
• Plan end-to-end logistics for domestic/international NDRs, investor lunches, and C-suite dinners.
• Manage conference logistics, executive registrations, and briefing book distribution.
• Direct primary IR communications and triage inquiries with discretion.
• Maintain investor engagement records in Nasdaq IR Insight CRM.
• Leverage AI tools and automated workflows to optimize productivity and documentation.
• Execute SAP Ariba workflows from vendor onboarding to PO/invoice reconciliation.
• Coordinate offsites and high-profile team events.

Skills

Executive support

Calendar management

Travel logistics

Event coordination

Executive communications

Discretion and judgment

Prioritization

Education

Bachelor's degree or equivalent

Tools

Nasdaq IR Insight

Concur

SAP Ariba

Google Workspace

Nasdaq IR Insight

Job description

Palo Alto Networks is seeking an experienced Executive Assistant to support a VP/SVP in a high-tech environment. The role involves managing complex calendars, coordinating domestic and international travel, and handling sensitive communications with discretion.

Responsibilities include coordinating quarterly earnings logistics, investor relations events, and executive briefings, while maintaining accurate CRM records in Nasdaq IR Insight.