Executive Assistant Senior

McLaren Health Care; Lapeer (MI); Presencial; USD 55 000 - 75 000; Tempo integral

Resumo da oferta

McLaren Health Care in Michigan is seeking an experienced Executive Assistant to support the Chief Nursing Officer and Chief Medical Officer. The role requires handling calendars, screening calls, coordinating tasks, and preparing memorandums for leadership.

Candidates should have an Associate's Degree, 5+ years in senior-level executive support, notary within 3 months, and strong Microsoft Office skills. Bachelor's degree preferred; confidentiality and professional discretion are essential.

Qualificações

• Associate's Degree in business management, office management or related field or equivalent combination of education and work experience
• Minimum 5 years previous experience as administrative support to a senior level executive
• Notary Public within 3 months of hire
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
• Demonstrated high degree of technical expertise in Microsoft Office, Word, Excel, Power Point, GroupWise and other standard software programs
• Ability to handle confidential information appropriately

Responsabilidades

• Manages Executives' calendar and independently schedules appointments
• Screens incoming calls and correspondence and responds independently when possible
• Coordinates project related tasks to include the assignment and monitoring of task completion
• Prepares memorandums, outlining and explaining administrative procedures and policies to leadership employees and monitors compliance
• Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget

Conhecimentos

Calendar management

Administrative support

Notary Public

Microsoft Office

Formação académica

Associate's Degree in business management or related field

Bachelor's Degree in Business Management

Ferramentas

GroupWise

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Descrição da oferta de emprego

The McLaren system includes 12 hospitals across the state, ambulatory surgery centers, imaging centers, a 730-member employed primary and specialty care physician network, commercial and Medicaid HMOs covering more than 242,000 Michigan lives, home health, infusion and hospice providers, pharmacy services, a clinical laboratory network, and a wholly owned medical malpractice insurance company. McLaren operates Michigan’s largest network of cancer centers and providers, anchored by the Karmanos Cancer Institute, a National Cancer Institute-designated comprehensive cancer center. McLaren has 20,000 full-, part-time and contracted employees and more than 93,000 network providers throughout Michigan.

Provides executive assistance to the Chief Nursing Officer and Chief Medical Officer. Acts independently and consistently exercises discretion and judgment in performing work, which is predominately intellectual and varied in nature. Keeps official records and executes administrative policies.

Responsibilities

• Manages Executives' calendar and independently schedules appointments
• Screens incoming calls and correspondence and responds independently when possible
• Coordinates project related tasks to include the assignment and monitoring of task completion
• Prepares memorandums, outlining and explaining administrative procedures and policies to leadership employees and monitors compliance
• Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget

Required

• Associate's Degree in business management, office management or related field or equivalent combination of education and work experience
• Minimum 5 years previous experience as administrative support to a senior level executive
• Notary Public within 3 months of hire
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
• Demonstrated high degree of technical expertise in Microsoft Office, Word, Excel, Power Point, GroupWise and other standard software programs
• Ability to handle confidential information appropriately

Preferred

• Bachelor's Degree in Business Management
• Shorthand or speedwriting

Additional Information

• Schedule: Full-time
• Daily Work Times: 8:00 a.m. - 4:30 p.m. var
• On Call: No

McLaren Health Care is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identification, age, sex, marital status, national origin, disability, genetic information, height or weight, protected veteran or other classification protected by law.