Executive Assistant - McLaren Medical Group Corporate Office

McLaren Health Care; Flint (MI); On-site; USD 55,000 - 75,000; Full time

Job summary

McLaren Health Care is seeking an Executive Assistant for the Medical Group Corporate Office to provide high-level administrative support to the assigned VP and Directors, handling confidential information and preparing agendas, presentations and documents while maintaining calendars.

Responsibilities include screening calls, coordinating meetings, maintaining calendars, arranging complex travel plans, processing reimbursements and producing materials, while upholding service standards for

Qualifications

• Seven years of experience in progressively more responsible administrative assistant roles supporting large corporate departments in a fast-paced environment.
• Associate Degree in business, health care or related field with five years experience in progressive admin roles.
• Three years of experience working in Health Care (preferred).

Responsibilities

• Screens incoming calls and daily correspondence and responds as needed.
• Coordinate and assist with all department activities and meetings.
• Maintain the calendar for the VP and Directors.
• Custodian of confidential files for legal documents, contracts, reports and budgets as requested.
• Process timekeeping for staff, expense reimbursements and other supply costs.
• Develop and prepare presentations, manuals, letters, brochures, newsletters and other documents.
• Arrange travel plans and itineraries; compile documents for travel-related meetings.
• Provide service excellence standards and respond promptly and courteously to customers.
• Other duties as assigned to maintain efficient operations.

Skills

Calendar management

Travel planning

Scheduling

Presentations

Confidential documents

Expense reimbursements

Communication

Education

High school diploma

Associate Degree in business/health care or related field

Job description

The McLaren system includes 12 hospitals across the state, ambulatory surgery centers, imaging centers, a 730-member employed primary and specialty care physician network, commercial and Medicaid HMOs covering more than 242,000 Michigan lives, home health, infusion and hospice providers, pharmacy services, a clinical laboratory network, and a wholly owned medical malpractice insurance company. McLaren operates Michigan’s largest network of cancer centers and providers, anchored by the Karmanos Cancer Institute, a National Cancer Institute-designated comprehensive cancer center. McLaren has 20,000 full-, part-time and contracted employees and more than 93,000 network providers throughout Michigan.

Executive Assistant - McLaren Medical Group Corporate Office

The Executive Assistant is responsible for providing administrative support to the assigned VP and Directors. Work performed may include a broad range of complex responsibilities involving confidential or technical information, assembling and analyzing information and data in written and electronic form, scheduling meetings and preparing agendas, presentations and documents along with maintaining calendar and appointment schedules.

Essential Functions and Responsibilities:

• Screens incoming calls and daily correspondence and responds as needed
• Coordinate and assist with all department activities and meetings.
• Responsible for maintaining the calendar for the VP and Directors.
• Acts as custodian of confidential files for legal documents, contracts, reports, letters and budgets as requested
• Processes all timekeeping for staff, expense reimbursements and other supply costs that can be resolved independently
• Develop and prepare presentations, manuals, letters, brochures, newsletters and other documents as requested and willingly provides support to other staff members when necessary.
• Arrange complex and detailed travel plans and itineraries; compile documents for travel-related meetings.
• Provides service excellence standards and responds promptly, professionally and courteously to all customers’ needs
• Other duties as assigned or when necessary to maintain efficient operations of the department and the Company as a whole

Qualifications:

Required:

• High school diploma
• Seven years of experience in progressively more responsible administrative assistant roles supporting large corporate departments in a fast-paced environment

OR

• Associate Degree in business, health care or related field.
• Five years experience in progressively more responsible administrative assistant roles supporting large corporate departments in a fast-paced environment

Preferred:

• Three years of experience working Experience working in Health Care

Additional Information

• Schedule: Full-time
• Requisition ID: 25007248
• Daily Work Times: 8:00am-5:00pm
• On Call: No

McLaren Health Care is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identification, age, sex, marital status, national origin, disability, genetic information, height or weight, protected veteran or other classification protected by law.

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McLaren Health Care is an Equal Opportunity Employer. Qualified applicants will receive consideration for employmentwithout regard to race, color, religion, sexual orientation, gender identification, age, sex, marital status,national origin, disability, genetic information, height or weight, protected veteran or other classificationprotected by law.