Executive Assistant to VP, Clinical Services

02 UHS Hospitals; Village of Johnson City (NY); On-site; USD 58,000 - 87,000; Full time

Job summary

United Health Services (UHS) in New York's Southern Tier seeks an experienced Executive Assistant to support the Vice President of Clinical Services with comprehensive administrative and technical tasks. The role requires discretion, proactive communication, and the ability to manage sensitive information.

The position emphasizes executive calendar coordination, travel arrangements, expense processing, and drafting professional correspondence, with strong proficiency in Microsoft Office and

Qualifications

• Associate degree or higher in a related field, with minimum experience levels as stated.
• Strong preference for healthcare administration background and prior executive support to leadership.
• Notary Public certification is a plus.

Responsibilities

• Manage executive-level communications, ensuring timely and professional responses.
• Coordinate and maintain complex executive calendars, scheduling meetings and appointments.
• Process and track expenses, invoices, and related financial documentation.
• Control office access, screen incoming calls, and prioritize requests and issues.
• Prepare meeting agendas, materials, and detailed minutes as needed.
• Draft routine correspondence, reports, and responses to information requests.
• Arrange travel logistics, including transportation and accommodations for leadership.

Skills

Executive communications

Calendar management

Budget coordination

Travel arrangements

Education

Associate’s degree in Administrative Support or related field

Bachelor’s degree in Healthcare Administration or related field

Three (3) years of executive-level admin experience

Five (5) years of admin support to senior leadership

Tools

Microsoft Office Suite

Job description

United Health Services (UHS) in New York's Southern Tier seeks an experienced Executive Assistant to support the Vice President of Clinical Services with comprehensive administrative and technical tasks. The role requires discretion, proactive communication, and the ability to manage sensitive information.

The position emphasizes executive calendar coordination, travel arrangements, expense processing, and drafting professional correspondence, with strong proficiency in Microsoft Office and