Executive Assistant

Talentify; King of Prussia (PA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay & PTO

Medical, Dental, Vision

401(k) with company match

Career development

Pet Insurance

Job summary

Universal Health Services (UHS) seeks an IPM Executive Assistant in King of Prussia, PA to provide primary administrative support to the Divisional Vice President (Acute Care) and VP of Physician Operations. The role involves managing complex calendars, travel arrangements, minutes, and correspondence, ensuring deadlines are met and communications flow smoothly.

Ideal candidates will have an Associate’s or technical degree, 5+ years of relevant experience, strong MS Office skills

Qualifications

• Associate’s Degree/Technical School Certificate required or equivalent experience.
• 5+ years as an Office Administrator/Executive Assistant or similar role.
• Professional demeanor for vendor and internal relations.
• Detail-oriented with strong organizational, writing, and computer skills.
• Confident, team player, able to handle increased responsibility.
• Pro-active and anticipatory in daily work.
• Proficient in Microsoft Office, particularly Excel and PowerPoint.

Responsibilities

• Manage calendaring, contact lists, appointments, and related materials for scheduled appointments.
• Conduct follow-up for all business meetings with minimal direction.
• Exercise judgment in workload management for VP’s appointments.
• Prepare and review travel itineraries and arrangements for air, ground, and hotel accommodations.
• Complete expense reports, purchase authorizations, memos, and related correspondence.
• Coordinate meetings and conference calls.
• Prepare agendas, take minutes, maintain distribution lists, and disseminate materials.
• Compose correspondence, respond to routine calls, and perform other clerical functions.
• Review contracts and signature documents for spelling and grammar.
• Plan and meet deadlines in a timely manner.
• Conduct literature searches and index articles for reference.
• Catalogue electronic materials on shared drives for easy access and distribution.

Skills

Public relations

Detail-oriented

Team player

Education

Associate’s Degree/Technical School Certificate

Bachelor’s Degree preferred

Tools

Microsoft Office

Excel

PowerPoint

Job description

Responsibilities

Independence Physician Management (IPM), a subsidiary of UHS, was formed in 2012 as the physician services unit of UHS. IPM develops and manages multi-specialty physician networks and urgent care clinics which align with UHS acute care facilities. It also provides select services for the Behavioral Health division of UHS. Through continuing growth, IPM operates in 13 markets across seven states and the District of Columbia. Our leadership team, practitioners, and teams of healthcare professionals are collectively dedicated to improving the health and wellness of people in the communities we serve.

To learn more about IPM visit Physician Services - Independence Physician Management - UHS.

The IPM Executive Assistant provides primary administrative and organizational support to the Divisional Vice President (Acute Care) and VP of Physician Operations.

Job Duties & Responsibilities

• Manage calendaring, contact lists, appointments, and all related materials for scheduled appointments.
• Conduct follow-up for all business meetings with minimal direction.
• Exercise judgment in managing workload for VP’s appointments.
• Prepare and/or review travel itineraries, arrangements for air, ground, and hotel accommodations.
• Complete associated expense reports, purchase authorizations, memos, and associated correspondence.
• Coordinate meetings and Conference calls.
• Prepare agenda, takes minutes, maintain distribution lists, and disseminate materials.
• Compose and prepare correspondence, respond to routine calls and correspondence, and perform other administrative and clerical functions.
• Review contracts and signature documents for spelling and grammatical issues.
• Proficient in planning and meeting deadlines in a timely manner.
• Conduct literature searches and reviews, as necessary. Electronically catalog articles for reference.
• Maintain and catalogue electronic materials on shared computer drives for easy access and distribution.

Benefit & Rewards Highlights

• Challenging and rewarding work environment
• Competitive Compensation & Generous Paid Time Off
• Excellent Medical, Dental, Vision and Prescription Drug Plans
• 401(K) with company match and discounted stock plan
• Career development opportunities within UHS and its 300+ Subsidiaries!
• Pet Insurance
• More information is available on our Benefits Guest Website: benefits.uhsguest.com

About Universal Health Services

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500® corporation, annual revenues during 2025 were $17.4 billion. In 2026, UHS was again recognized as one of Fortune World’s Most Admired Companies™ and in 2025, was listed in Forbes ranking of America’s Largest Public Companies. Headquartered in King of Prussia, PA, UHS has approximately 101,500 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located in 40 U.S. states, Washington, D.C., Puerto Rico and the United Kingdom. For additional information visit www.uhs.com.

Qualifications

• Associate’s Degree/Technical School Certificate required. Bachelor’s Degree preferred.
• 5 or more years years as an Office Administrator, Administrative Assistant, Executive Assistant, or comparable experience.
• Professional demeanor to maintain good public relations with vendors, internal, and external customers.
• Detail-oriented, ability to multi-task with excellent organizational, computer and writing skills.
• Confident, a team player and able to assume increased responsibility.
• Pro-active and anticipatory in daily work.
• Proficient in Microsoft Office, particularly Excel and PowerPoint is required.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.