Executive Assistant

Universal Health Services, Inc.; Willoughby (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

Windsor Laurelwood Center for Behavioral Health in Willoughby, OH, seeks an Executive Administrative Assistant to support the CEO, CMO and CFO with complex calendars, communications, travel, and document management.

This role coordinates meetings, records minutes, maintains credentialing files for medical staff, and ensures compliance with policies, while balancing executive support with project coordination in a collaborative healthcare setting.

Qualifications

• Minimum of three years of administrative assistant or executive support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational, multitasking, and time-management skills.

Responsibilities

• Provide administrative support to the CEO, CFO, CMO, and Medical Director.
• Manage executive calendars, schedules, and meeting coordination.
• Prepare correspondence, reports, presentations, and other business documents.
• Coordinate travel arrangements and process expense reports.
• Attend meetings and accurately record minutes.
• Maintain physician and allied health professional credentialing files.

Skills

Microsoft Office Suite

Organizational skills

Multitasking

Time management

Written and verbal communication

Discretion with confidential info

Education

High School Diploma or GED

Job description

Responsibilities

Windsor Laurelwood Center for Behavioral Health

Executive Administrative Assistant

Position Summary

The Executive Administrative Assistant/Medical Staff Coordinator is responsible for providing administrative support for the CEO, CMO and CFO, including performing clerical duties, coordinating meetings, record-keeping of meetings, maintain medical staff files, assist CEO with contract renewals, reporting responsibilities to the corporate office, etc. The position is also responsible for organizing, directing, and coordinating medical staff support.

This role is ideal for a detail-oriented professional who enjoys balancing executive support, project coordination, and medical staff administration in a collaborative healthcare environment.

Primary Responsibilities and Job Specification

Executive Leadership Support

• Provide administrative support to the CEO, CFO, CMO, and Medical Director.
• Manage executive calendars, schedules, and meeting coordination.
• Prepare correspondence, reports, presentations, and other business documents.
• Coordinate travel arrangements and process expense reports.
• Serve as a professional point of contact for internal and external communications.
• Organize and maintain executive records, files, and contract documentation.

Meeting & Board Coordination

• Schedule and coordinate leadership, medical staff, committee, and board meetings.
• Prepare meeting materials, agendas, and supporting documentation.
• Attend meetings and accurately record minutes.
• Manage meeting room scheduling and logistics.
• Distribute on-call schedules, meeting minutes, and other key communications.

Medical Staff Coordination

• Maintain physician and allied health professional credentialing files.
• Coordinate documentation for medical staff appointments, reappointments, and privileging.
• Ensure compliance with Medical Staff Bylaws, accreditation standards, and regulatory requirements.
• Maintain accurate physician rosters and contract records.
• Act as a resource for medical staff regarding credentialing and medical staff processes.
• Support licensing, accreditation, and regulatory surveys.

Administrative & Operational Excellence

• Maintain departmental policies, procedures, directories, and records.
• Assist leadership with special projects, reports, and data collection.
• Manage confidential employee, physician, and patient information with professionalism and integrity.
• Collaborate with departments across the organization to support operational goals and quality initiatives.

About Universal Health Services

One of the nation's largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500 corporation, annual revenues were over $11 billion in 2020. In 2021, UHS was again recognized as one of the World's Most Admired Companies by Fortune; and listed in Forbes ranking of U.S.' Largest Public Companies. Headquartered in King of Prussia, PA, UHS has over 89,000 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located all over the U.S. states, Washington, D.C., Puerto Rico and the United Kingdom. www.uhsinc.com

Qualifications

Required Qualifications

• High School Diploma or GED required.
• Minimum of three years of administrative assistant or executive support experience.
• Strong proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Excellent organizational, multitasking, and time-management skills.
• Strong written and verbal communication abilities.
• Ability to handle confidential information with discretion.

Preferred Qualifications

• Experience in a healthcare, hospital, or medical office setting.
• Knowledge of medical terminology.
• Familiarity with medical staff credentialing and physician relations.
• Understanding of healthcare accreditation and regulatory standards, including CMS, Joint Commission, and state regulations.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws. We believe that diversity and inclusion among our teammates is critical to our success.