Executive Assistant

02 UHS Hospitals; Village of Johnson City (NY); On-site; USD 58,000 - 87,000; Full time

Job summary

United Health Services (UHS) in New York's Southern Tier seeks an experienced Executive Assistant to support the Vice President of Clinical Services with comprehensive administrative and technical tasks. The role requires discretion, proactive communication, and the ability to manage sensitive information.

The position emphasizes executive calendar coordination, travel arrangements, expense processing, and drafting professional correspondence, with strong proficiency in Microsoft Office and

Qualifications

• Associate degree or higher in a related field, with minimum experience levels as stated.
• Strong preference for healthcare administration background and prior executive support to leadership.
• Notary Public certification is a plus.

Responsibilities

• Manage executive-level communications, ensuring timely and professional responses.
• Coordinate and maintain complex executive calendars, scheduling meetings and appointments.
• Process and track expenses, invoices, and related financial documentation.
• Control office access, screen incoming calls, and prioritize requests and issues.
• Prepare meeting agendas, materials, and detailed minutes as needed.
• Draft routine correspondence, reports, and responses to information requests.
• Arrange travel logistics, including transportation and accommodations for leadership.

Skills

Executive communications

Calendar management

Budget coordination

Travel arrangements

Education

Associate’s degree in Administrative Support or related field

Bachelor’s degree in Healthcare Administration or related field

Three (3) years of executive-level admin experience

Five (5) years of admin support to senior leadership

Tools

Microsoft Office Suite

Job description

Position Overview

United Health Services (UHS) is seeking an experienced Executive Assistant to provide comprehensive administrative and technical support to the Vice President of Clinical Services. Reporting directly to the VP, this role plays a critical part in supporting the leadership and operations of the Clinical Services division. The Executive Assistant is responsible for managing a wide range of complex, highly confidential administrative tasks and ensuring efficient day-to-day operations. The ideal candidate is proactive, detail-oriented, and able to work independently while effectively managing executive communications. This individual will demonstrate professionalism, sound judgment, and discretion, along with strong written, verbal, and interpersonal communication skills. Proficiency in budget coordination and the Microsoft Office Suite is essential. A commitment to operational excellence, integrity, and collaboration across the organization is key, as well as the ability to consistently reflect and support UHS Core Values. Primary Department, Division, or Unit: Surgical Services Administration, UHS Hospitals Primary Work Shift: Day Regular Scheduled Weekly Hours: 40 Compensation Range: $27.80 - $41.69 per hour, depending on experience

Job Responsibilities

• Manage executive-level communications, ensuring timely and professional responses
• Coordinate and maintain complex executive calendars, scheduling meetings and appointments
• Process and track expenses, invoices, and related financial documentation
• Control office access, screen incoming calls, and prioritize requests and issues
• Prepare meeting agendas, materials, and detailed minutes as needed
• Draft routine correspondence, reports, and responses to information requests
• Arrange travel logistics, including transportation and accommodations for leadership

Minimum Required

Associate’s degree in Administrative Support or a related field with a minimum of three (3) years of executive-level administrative experience; or Five (5) years of experience providing administrative support to senior leadership; or Bachelor’s degree in a related field (e.g., Healthcare Administration, Communications)

Preferred

• Notary Public certification
• Prior experience in a hospital or healthcare setting
• Experience supporting executive-level leadership in an administrative capacity
• Notary Public

Why You’ll Love Working at UHS

At United Health Services (UHS), we believe every connection—to patients, to purpose, to each other—makes a difference. That’s why we’re intentional about supporting our team in ways that go beyond the job. Whether through meaningful benefits, personal growth, or fun along the way, we’re here to help you thrive in work and life. A Culture of Connection – We support each other like family and create space for every voice to be heard. Engagement Councils, peer recognition, and initiatives like Walk in my Shoes for senior leaders are just a few ways we foster belonging and collaboration. Outside of work, we stay connected through team events like trivia, trunk-or-treat, volunteer days, our staff choir, or seasonal celebrations.

Comprehensive Benefits for Life & Family

We offer medical, dental, and vision coverage starting the first of the month after hire for employees working 24+ hours/week. With flexible plan options and coverage tiers, you can choose what fits your life best. Additional perks include discounted childcare through Bright Horizons and voluntary benefits like pet insurance, legal services, and identity theft protection.

Well-Being & Financial Security

From day one, PTO starts accruing so you can take time to recharge. We support your long-term wellness with a 403(b) retirement plan and company match, flexible spending accounts, access to financial advisors, and up to $400/year in wellness rewards. When life gets tough, we’re here with 24/7 EAP counseling, virtual mental health support, a food pantry, PTO donation program, and professional attire through the Classy Closet.

Growth That Moves with You

With access to 100,000+ online courses, leadership programs, tuition reimbursement, clinical ladders, and internal mobility, we help you grow wherever your passion leads. We also continuously review compensation to ensure market competitiveness and internal equity, so you feel confident your work is valued and rewarded fairly.

A Place to Call Home

Located in New York’s Southern Tier, UHS offers more than a career—we offer a lifestyle. Enjoy four-season recreation, affordable living, top-rated schools, minor league sports, craft brews, a close-knit community, and more, all within reach of the Finger Lakes, the Catskills, and major Northeast cities.

About United Health Services

United Health Services (UHS) is a locally owned, not-for-profit healthcare system in New York’s Southern Tier comprising four hospitals, long-term care and home care services, and physician practices in Broome and surrounding counties. UHS provides healthcare and medical services for two-thirds of the region’s population, produces $1.3 billion a year in total economic impact, and boasts a workforce of more than 6,300 employees and providers. At UHS, our work is guided by our Values of Compassion, Trust, Respect, Teamwork, and Innovation. Whether you provide direct patient care or support behind the scenes, you are part of a shared purpose: to improve the health and well-being of the communities we serve. Every employee plays a meaningful role in fulfilling our mission—we’d love for you to consider joining us! United Health Services is an Equal Opportunity Employer.

United Health Services, Inc. and the members of the UHS System neither are affiliated with, sponsored, endorsed nor approved by, nor otherwise associated with, Universal Health Services, Inc. (NYSE: UHS), UHS of Delaware, Inc. nor their affiliates, which can be found at www.uhsinc.com. UHS proudly offers benefits to all full-time employees and part-time employees who are hired into a regular position of at least 24 hours per week (60% FTE).

Make New Connections

We believe that people—and the connections among them—must remain at the core of everything we do. Whether you're directly caring for patients, supporting our clinical operations, or working to ensure our administrative functions run effectively, your impact will be recognized and appreciated.

Unlock Greater Opportunities

Our commitment to you extends beyond a paycheck. We want you to thrive professionally and personally. Not only will you provide care and support for our patients, but you'll also be cared for, too. While many organizations make this claim, we back it up with action. We take workforce feedback seriously and we continually implement new education initiatives, compensation models, and recognition programs in service of our people.

Proud to Team UHS

We promote wellness and health equity within and far beyond our walls.