Executive Assistant to the Vice Chancellor

The University of North Carolina at Greensboro; Greensboro (NC); On-site; USD 65,000 - 69,000; Full time

Benefits offered by this job

Office privacy/confidentiality

Job summary

The University of North Carolina at Greensboro is seeking an Executive Assistant to the Vice Chancellor to provide comprehensive administrative support to senior leadership. The role includes complex calendar management, travel coordination, meeting planning, and document preparation, with a focus on confidentiality and discretion.

Ideal candidates will have a Bachelor’s in business or related field, strong Microsoft Office skills, and demonstrated ability to manage multiple priorities while

Qualifications

• Bachelor's degree in business administration or related field is preferred.
• Strict confidentiality and discretion are essential.
• Strong organizational and multi-tasking abilities are required.

Responsibilities

• Provide full administrative support to the Vice Chancellor and Associate Vice Chancellor for Enrollment Management.
• Manage complex calendars, arrange domestic and international travel, and schedule large meetings.
• Prepare reports and presentations, edit documents, and handle communications and referrals.
• Coordinate division-wide events, agendas, minutes, and confidentiality considerations.

Education

Bachelor's degree in Business Administration

High school diploma or equivalent

Secretarial/administrative training

Tools

Microsoft Office

Job description

Posting Details

Position Number: 999121

Functional Title

Executive Assistant to the Vice Chancellor

Position Type

Staff

Position Eclass

EZ - EHRA Non - Exempt Permanent

University Information

Located in North Carolina's third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal - helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University's 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B.

Primary Purpose of the Organizational Unit

UNCG's Division of Enrollment Management consists of four departments that work across the student lifecycle to facilitate and support recruitment and retention. Undergraduate Admissions, Financial Aid, , the University Registrar's Office, and a centralized business operations unit report to the division. The Vice Chancellor of Enrollment Management, along with the Associate Vice Chancellor, provides leadership and supervision for these units (each headed by a Director/Registrar) and also provides strategic enrollment management for the institution as a whole, regularly interacting with and coordinating the enrollment initiatives of the Graduate School, Global Engagement Office, Lloyd International Honors College, and Student Success. Overseeing the institution's enrollment management plan, the Vice Chancellor works closely with the Division of Business Administration and Finance and others to establish enrollment targets and estimate annual resource generation tied to enrollment. The Vice Chancellor works closely with the Provost to facilitate an environment where enrollment management and student success are closely tied to promote student retention.

Position Summary

The Executive Assistant is responsible for providing full administrative support to the Vice Chancellor and the Associate Vice Chancellor for Enrollment Management. This includes complex calendar management, large meeting scheduling, developing reports and presentations, editing documents, handling phone calls and messaging, greeting visitors, and making appropriate referrals. The Executive Assistant will coordinate domestic and international travel, various meetings including agendas, taking minutes, and logistics management and preparation and/or revision of documents/reports. This position serves as a liaison with various departments as well as external contacts and with university leadership units, and the position has dotted-line support responsibilities to the Director of Finance and Business Operations. This position will chair a division-wide planning and engagement committee with representation from the four departments. This position will be responsible for planning division-wide EM events such as semesterly meetings, celebrations and retreats. This position will regularly handle sensitive information and requires maintaining strict confidentiality and discretion. This position will also require adaptability and openness to change as the needs of the organization change.

Minimum Qualifications

• High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred Qualifications

• Bachelor's Degree in Business Administration or a related discipline and at least 3 years of relevant experience.
• High degree of computer literacy, including advanced proficiency in the entire Microsoft Office suite.
• Professionalism and a high level of confidentiality.
• Administrative support experience at the executive level.
• Demonstrated ability to communicate well, collaborate, and interact with individuals from diverse backgrounds.
• Demonstrated experience providing excellent customer service and problem-solving skills.
• Ability to anticipate executive-level needs and plan proactively for upcoming meetings.
• Ability to multi-task and adapt quickly to new tasks.
• Ability to remain calm and focused in all situations.
• Strong interpersonal, verbal, and written communication skills with excellent editing ability.
• Demonstrate superior organizational skills.
• Preferred experience with event planning.
• Office management experience.

Recruitment Range

$65,300 - $69,383

Org #-Department

Enrollment Management - 10207

Job Open Date

09/22/2026

Open Until Filled

Yes

FTE

1.000

Type of Appointment

Permanent

Number of Months per Year

12

FLSA

Non-Exempt