Executive Administrative Manager

North Carolina State University; Raleigh (NC); In loco; USD 65.000 - 90.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical benefits

Dental benefits

Vision benefits

Flexible Spending Account

Retirement Programs

Disability Plans

Life Insurance

Paid Time Off and other leave programs

Holidays

Descrizione del lavoro

North Carolina State University is seeking an Executive Administrative Manager to lead the Office of the Vice Chancellor and support the Division of Academic & Student Affairs. The role includes managing complex calendars, coordinating executive communications, and ensuring smooth office operations for senior leadership.

The position emphasizes discretion, collaboration with campus partners, and the ability to handle confidential matters with accuracy and professionalism.

Competenze

• Bachelor's degree or equivalent required.
• 5 years of progressively responsible administrative experience.
• Ability to coordinate complex scheduling for senior leaders.
• Strong judgment, discretion, and confidentiality.
• Excellent oral and written communication skills.
• Proficiency with Google Workspace or Microsoft Office.

Mansioni

• Oversee executive and administrative staff supporting the Vice Chancellor and Senior Leadership Team.
• Manage calendars, meeting requests, and day-to-day office operations for the Vice Chancellor's office.
• Coordinate cross-team communications to align divisional priorities and timelines.
• Support search committees, events, and coordination with HR and campus partners.
• Ensure accuracy, discretion, and professional handling of sensitive information.

Conoscenze

Calendar management

Executive support

Communication skills

Team leadership

Policy interpretation

Formazione

Bachelor's degree or equivalent

Strumenti

Google Workspace

Microsoft Office

Descrizione del lavoro

Executive Administrative Manager

About the Department

The Division of Academic & Student Affairs (DASA) is where students discover connections and community. It is where students live, where they gather, where they improve themselves, each other, and their university. DASA is where students seek guidance and support, both in and outside of the classroom. The division serves all students at NC State.

NC State wants employees to achieve their highest potential at work, learn more about our employee value proposition here (You Belong Here). The Division of Academic and Student Affairs is the place to work for values-driven faculty and staff who are passionate about promoting the success of the whole student.

Wolfpack Perks and Benefits

What we offer:

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Essential Job Duties

Supervision & Team Leadership

• Oversee a team of executive and administrative support positions that staff the Office of the Vice Chancellor. The executive and administrative support staff execute a variety of administrative and organizational functions that help to support and coordinate, individually and/or collectively, the work of the Senior Leadership Team (vice chancellor, associate/assistant vice chancellors, and associate/assistant deans) and provide support in meeting the mission of the division in promoting the success of every student.
• Coordinate communication among team members to support divisional priorities and goals.
• Plan and organize the work of team members to ensure effective coverage and support of the Senior Leadership Team.
• Analyze procedures and make process improvements as needed.
• Coordinate communication amongst the team to promote efficiency, consistency, and effectiveness.

Executive Administrative Support & Office Operations

• Provide primary executive support to the Vice Chancellor, DASA, including calendar management, review and prioritization of meeting requests, scheduling, and coordination of day-to-day activities.
• Ensure that the business of the Vice Chancellor's office is conducted in a timely and efficient manner; provide regular updates on priorities and relay time sensitive matters and questions from key stakeholders.
• Coordinate and support general office and business functions for the Office of the Vice Chancellor.
• Exercise critical thinking, independent judgment, discretion, and attention to detail in handling sensitive and confidential matters.
• Provide executive administrative support to other members of the DASA senior leadership team as needed.

Collaboration, Project Coordination & Leadership Support

• Provide support for the effective facilitation of work groups established by the Vice Chancellor and assigned staff for projects. Will ensure that work group and project goals are in sync with the Vice Chancellor's goals and objectives.
• Provide administrative and logistical support for search committees led by the Vice Chancellor's office, including coordination with DASA Human Resources, scheduling and communications.
• Collaborate with the Executive Communications and Signature Events Specialist to ensure that DASA signature events are well executed. Coordinate the Vice Chancellor's participation and role in signature events.
• Support divisional planning and coordination efforts in collaboration with the Vice Chancellor and senior leadership.
• Develop and maintain collaborative working relationships with campus partners across the division and university.
• Respond to a wide range of inquiries and requests with professionalism, discretion, and sound judgment.

Qualifications

Minimum Education and Experience

• Graduation from a four-year college or university and 5 years of progressively responsible administrative experience or an equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Other Required Qualifications

• Previous experience coordinating complex scheduling and extensive calendar and meeting management for an executive/senior-level administrator.
• Demonstrated ability to anticipate the needs of senior leaders and to prioritize and accomplish work efficiently with minimal direction and supervision, supporting ensuring preparation for meetings, presentations, travel, and other obligations.
• Work history that demonstrates a high level of accuracy of work, meticulous attention to detail, and personal and professional accountability.
• Ability to work collaboratively and manage multiple responsibilities under the direction of multiple people in a fast-paced environment and to pivot and be flexible as needed to support the strategic priorities of the Vice Chancellor and the division.
• Ability to understand, interpret, and apply knowledge of division and university policies and procedures to resolve problems and diffuse sensitive issues/situations.
• Use of good judgment, discretion, and humor to facilitate work and positive relationships on behalf of and in the representation of the Office of the Vice Chancellor.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information and matters.
• Strong proficiency with office productivity software, such as Google Workspace or Microsoft Office, including tools for collaborative document management, scheduling, and communication.
• Excellent oral and written communication skills.

Preferred Qualifications

• Prior experience working in higher education is preferred.

Required License(s) or Certification(s)

n/a

Valid NC Driver's License required

No

Commercial Driver's License required

No

Recruitment Dates and Special Instructions

Job Open Date: 11/06/2026

Anticipated Close Date: Open until filled

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Position Details

• Position Number: 00041235
• Position Type: EPS/SAAO
• Full Time Equivalent (FTE) (1.0 = 40 hours/week): 1.00
• Appointment: 12 Month Recurring
• Mandatory Designation - Adverse Weather: Mandatory - Adverse Weather
• Mandatory Designation - Emergency Events: Mandatory - Fire/Explosions, Mandatory - Medical Emergencies, Mandatory - Hazardous Material Incidents, Mandatory - Transportation Accidents, Mandatory - Evacuations/Natural Hazards, Mandatory - Utilities/Infrastructure Failure, Mandatory - Threats of Violence/Terrorism/Interpersonal Emergencies
• Department ID: 240101 - Academic and Student Affairs - Vice Chancellor and Dean's Office

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply.

Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.