Executive Assistant to the Superintendent

Brentwood Union School Dist; Brentwood (CA); On-site; USD 54,000 - 68,000; Full time

Job summary

Brentwood Union School District in Brentwood, CA is seeking an Executive Assistant to the Superintendent and Board of Trustees to provide leadership-level administrative support, handling highly confidential matters and district governance with independent judgment.

The role coordinates Board meetings, prepares packets and minutes, manages records and policies, oversees communications, and serves as a liaison to staff, families, and external agencies.

Responsibilities

• Serve as the primary executive support to the Superintendent and Board of Trustees, anticipating needs and independently managing priorities.
• Coordinate all aspects of Board of Trustees meetings, including agenda development, packet preparation, publication, minutes, follow-up actions, and compliance with Brown Act requirements.
• Maintain official Board records, policies, administrative regulations, and confidential materials.
• Coordinate the process for updating and publishing Board Policies and Administrative Regulations using District approved systems.
• Prepare executive-level correspondence, reports, presentations, and communications on behalf of the Superintendent.
• Serve as a central point of contact between the Superintendent's Office, Cabinet, District administrators, staff, community members, and external agencies.
• Exercise delegated authority, as assigned by the Superintendent, to coordinate staff, manage communications, and ensure administrative matters are carried out in alignment with established direction.
• Serve as a point of contact for parents and community members, including effectively responding to and diffusing stressful or sensitive situations while representing the District in a professional and helpful manner.
• Oversee the District's Public Records Act (PRA) request process, including coordination, tracking, compliance timelines, and responses.
• Provide day-to-day oversight and administrative coordination of student accident reports, damage and reimbursement claims, and litigation matters under the direction of the Chief Business Official.
• Oversee District social media platforms and website content in collaboration with appropriate staff to ensure accuracy, compliance, and alignment with District messaging.
• Coordinate special projects and initiatives for the Superintendent, including confidential and time-sensitive assignments.
• Independently resolve administrative, procedural, and communication issues within established guidelines, escalating matters as appropriate.
• Schedule and coordinate executive meetings, workshops, conferences, and travel arrangements.
• Attend Board meetings, Cabinet meetings, and other administrative meetings as required.
• Compile and prepare annual reports, statistical data, and other executive-level information.
• Perform other related duties as assigned.
• Candidates selected for an interview will be notified by email. Interview dates are tentatively scheduled for September 21 and September 23.
• In addition to the interview process, candidates who advance to the second round will be required to complete a skills test.

Job description

Reports To: Superintendent

Work Year: 12 Months

Classification: Confidential

Salary: $38.89 - $49.21 per hour (6 steps)

Primary Function

Under general direction, serves as Executive Assistant to the Superintendent and Board of Trustees. Performs highly complex, sensitive, and confidential executive-level administrative functions requiring independent judgment, discretion, and a comprehensive understanding of District operations, governance, legal compliance, and communications. Provides leadership-level support to the Superintendent, coordinates Board activities, and oversees key districtwide operational and public-facing functions.

Representative Duties

• Serve as the primary executive support to the Superintendent and Board of Trustees, anticipating needs and independently managing priorities.
• Coordinate all aspects of Board of Trustees meetings, including agenda development, packet preparation, publication, minutes, follow-up actions, and compliance with Brown Act requirements.
• Maintain official Board records, policies, administrative regulations, and confidential materials.
• Coordinate the process for updating and publishing Board Policies and Administrative Regulations using District approved systems.
• Prepare executive-level correspondence, reports, presentations, and communications on behalf of the Superintendent.
• Serve as a central point of contact between the Superintendent's Office, Cabinet, District administrators, staff, community members, and external agencies.
• Exercise delegated authority, as assigned by the Superintendent, to coordinate staff, manage communications, and ensure administrative matters are carried out in alignment with established direction.
• Serve as a point of contact for parents and community members, including effectively responding to and diffusing stressful or sensitive situations while representing the District in a professional and helpful manner.
• Oversee the District's Public Records Act (PRA) request process, including coordination, tracking, compliance timelines, and responses.
• Provide day-to-day oversight and administrative coordination of student accident reports, damage and reimbursement claims, and litigation matters under the direction of the Chief Business Official.
• Oversee District social media platforms and website content in collaboration with appropriate staff to ensure accuracy, compliance, and alignment with District messaging.
• Coordinate special projects and initiatives for the Superintendent, including confidential and time-sensitive assignments.
• Independently resolve administrative, procedural, and communication issues within established guidelines, escalating matters as appropriate.
• Schedule and coordinate executive meetings, workshops, conferences, and travel arrangements.
• Attend Board meetings, Cabinet meetings, and other administrative meetings as required.
• Compile and prepare annual reports, statistical data, and other executive-level information.
• Perform other related duties as assigned.
• Candidates selected for an interview will be notified by email. Interview dates are tentatively scheduled for September 21 and September 23.
• In addition to the interview process, candidates who advance to the second round will be required to complete a skills test.