Senior Executive Administrative Assistant

Allentown School District; Allentown (Lehigh County); On-site; USD 60,000 - 80,000; Full time

Job summary

Allentown School District is seeking a Senior Executive Administrative Assistant to provide high-level confidential support for the Superintendent. Responsibilities include managing the Superintendent's calendar, preparing Board meeting materials, and coordinating district-wide projects.

Ideal candidates should have three to five years of related experience and a Bachelor's degree is preferred. The position requires the ability to handle sensitive information with discretion and a strong work ethic.

Qualifications

• Three to five years related experience and/or training required.
• Satisfactory work record and criminal/child abuse clearances mandatory.
• Reasonable accommodations may be made for individuals with disabilities.

Responsibilities

• Manage Superintendent's calendar, travel, and meeting logistics.
• Prepare and distribute Board meeting materials and confidential reports.
• Serve as liaison between Superintendent and stakeholders.

Skills

Ability to read and comprehend complex instructions

Knowledge of spreadsheet software

Ability to write correspondence

Ability to perform essential duties satisfactorily

Education

Bachelor's degree preferred

Tools

Word processing software

Job description

Senior Executive Administrative Assistant JobID: 4426

• Date Posted: 6/30/2026
• Location: Administration Center - Allentown, PA

Senior Executive Administrative Assistant

Salary range: $60,000- $80,000

Qualifications:

• Bachelor's degree preferred
• Three to five years related experience, and/or training.
• Ability to read and comprehend complex instructions, correspondence, and memos. Ability to write correspondence.
• Ability to access the Internet and collect research on methods and samples of procedures and documents in other districts or organizations.
• Knowledge of spreadsheet software and word processing software.
• Satisfactory work record & criminal/child abuse clearances (Acts 34, 114, and 151).
• Ability to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Any additional qualifications deemed appropriate by the board or superintendents.

Summary

The Senior Executive Assistant for the Superintendent provides high-level confidential administrative support to the Superintendent, handling district-wide strategic initiatives, Board communications, and sensitive matters requiring discretion and judgment.

Essential Duties and Responsibilities

• Manage Superintendent's calendar, travel, and meeting logistics.
• Prepare and distribute Board meeting materials and confidential reports.
• Coordinate district-wide projects and ensure compliance with governance policies.
• Serve as liaison between Superintendent and internal/external stakeholders.
• Assist in maintaining accurate records related to the superintendent's progress toward achieving board identified goals.
• Compose and type routine correspondence.
• Organize and maintain the file system, filing correspondence and other records for the superintendent.
• Answer and screen supervisor telephone calls, and arrange conference calls.
• Greet scheduled visitors and conduct them to appropriate areas or persons.
• Perform secretarial duties and responsibilities as assigned by the superintendent.
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, and record and transcribe minutes of meetings.
• Make copies of correspondence or other printed materials.
• Prepare outgoing mail and correspondence, including e‑mail and faxes.
• Order and maintain supplies, and arrange for equipment maintenance.
• Maintain supervisor's budget.
• Prepare reports for the superintendent.
• Perform such other tasks and assume such other responsibilities as may be assigned or delegated by the supervisor.
• Handle highly sensitive information with utmost confidentiality.