Anticipated District Office Executive Assistant to the Superintendent

Daniel Boone Area School District; Birdsboro (Berks County); On-site; USD 52,000 - 68,000; Full time

Job summary

Daniel Boone Area School District seeks an Executive Assistant to the Superintendent to provide high-level administrative support for the Superintendent and district leadership. The role handles confidential communications, prepares reports, coordinates district policy matters, and serves as liaison with the Board of Education, staff, parents and the public.

The successful candidate will manage the Superintendent's calendar, screen inquiries, and may supervise student interns.

Qualifications

• Five years of responsible experience as an executive secretary or executive assistant.
• Experience in a large public sector environment is preferred.
• Ability to handle confidential information and maintain discretion.

Responsibilities

• Independently researches, prepares and reviews reports, records, and correspondence related to District administration.
• Interprets and explains District policies to staff and the public and coordinates with federal, state, and local agencies.
• Investigates inquiries and coordinates with staff to ensure timely resolution of issues.
• Develops and implements office systems for records and reporting.
• May supervise student interns in the Superintendent's office and coordinate their work.
• Manages incoming correspondence, screens calls, and maintains the Superintendent's calendar, including dictation when needed.
• Performs related duties as assigned.

Skills

Office administration

Communication

Microsoft Office

Time management

Diplomacy

Tools

Word processing

Database software

Job description

Executive Assistant to the Superintendent

8 hours per day 12 months

Under general direction, functions as executive assistant to the Superintendent of Schools, which is the highest-level support administrator in the Daniel Boone Area School District. The role performs a wide variety of complex, confidential, and sensitive administrative support work involving a high degree of responsibility for public contact with school officials, including the Board of Education, District managers and staff, the public, students and parents; and performs related duties as required.

Responsibilities

• Independently researches, prepares and reviews a variety of reports, records, and correspondence, including narrative and statistical reports related to District administration and operations.
• Interprets and explains District policies, procedures, and administrative decisions related to District operations, including policies and administrative provisions of the Board of Education; interacts with representatives of federal, state and local agencies; administrative, credentialed and classified staff of the District; the general public, students, and parents.
• Investigates and responds to inquiries and complaints, and coordinates with appropriate staff and administrators to ensure immediate resolution.
• Develops and implements policies, procedures, and systems for maintenance of office records and reports.
• May assign, supervise, and review work of student interns employed in the office of the Superintendent.
• Manages incoming correspondence, screens calls and visitors for the Superintendent, oversees the maintenance of the Superintendent's appointment calendar, and may take and transcribe dictation.
• Performs related duties and responsibilities as assigned.

Knowledge And Abilities

Knowledge of: Comprehensive knowledge of current office management practices, procedures, equipment, and policies related to the operation of a public school district.

Ability to: plan, organize, coordinate and review administrative support activities in the office of the Superintendent; assume responsibility and use judgment, tact, and diplomacy when representing the Superintendent while implementing the mission and goals of the District. Research complex problems, issues, and independently prepare reports and recommendations for dissemination. Timely responds to a variety of sensitive and complex concerns; work within a dynamic environment, with multiple competing priorities; organize and maintain a wide variety of office records and files; utilize word processing and database software to prepare records, reports and memoranda; and communicate clearly and concisely. Essential duties require the ability to work in a standard office environment, which may involve prolonged sitting, bending and the operation of office equipment and software.

Experience

Five years of responsible experience as an executive secretary or executive assistant in a dynamic organization, preferably in a large public sector environment.

Revised 8/22/16