Executive Assistant to the President: Strategic Admin Pro

Airtec Inc; California (MD); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance with HSA Savings

Dental Insurance

Vision Insurance

Employee Assistance Program

Company-Paid Life and AD&D Insurance

401(k) with Profit-Sharing

Flexible Spending Accounts

Paid Time Off

Professional Development Training

Tuition Reimbursement

Job summary

Airtec Inc is seeking a Corporate Executive Assistant in California, MD to provide high‑level administrative support to the President. You will manage executive communications, schedules, and travel, and prepare professional presentations and reports.

This exempt, full‑time role requires 5+ years of admin or executive support experience, strong MS Office skills, and the ability to handle confidential information with judgment. Typical hours are 8am–5pm, Monday to Friday, with some travel.

Qualifications

• 5+ years of progressive admin/executive support experience, incl. 2+ years with senior leadership.
• Advanced MS Office: PowerPoint, Excel, Word, Outlook.
• Create and deliver professional executive presentations.
• Strong spreadsheet management, data analysis, reporting, dashboards.
• Outstanding organizational and time-management skills.
• Ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication.
• Strong attention to detail.
• Discretion handling confidential information.
• Calendar management and travel planning.
• Work independently and anticipate needs.
• Problem-solving and critical-thinking.
• Experience preparing reports, correspondence, and exec-level communications.
• Interpersonal skills across all organizational levels.
• Project coordination and follow-up.
• Adaptability in a dynamic environment.

Responsibilities

• Provide direct administrative support to the President and executive leadership team.
• Develop, edit, and maintain professional presentations, reports, and business documents.
• Create, manage, and analyze spreadsheets, dashboards, and data reports.
• Coordinate and manage executive calendars, meetings, travel arrangements, and appointments.
• Prepare meeting agendas, take minutes, and track action items.
• Serve as a liaison between the President and internal/external stakeholders.
• Handle confidential information with discretion and professionalism.
• Assist with special projects, strategic initiatives, and corporate communications.
• Organize and maintain electronic files, records, and documentation.
• Monitor deadlines and ensure timely completion of executive priorities.

Skills

Calendar management

Executive support

Microsoft Office

PowerPoint

Excel

Communication

Tools

PowerPoint

Excel

Word

Outlook

Job description

Airtec Inc is seeking a Corporate Executive Assistant in California, MD to provide high‑level administrative support to the President. You will manage executive communications, schedules, and travel, and prepare professional presentations and reports.

This exempt, full‑time role requires 5+ years of admin or executive support experience, strong MS Office skills, and the ability to handle confidential information with judgment. Typical hours are 8am–5pm, Monday to Friday, with some travel.