Corporate Executive Assistant

Airtec Inc; California (MO); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance with HSA

Dental Insurance

Vision Insurance

EAP

Life and AD&D Insurance

Disability Insurance

Flexible Spending Accounts

401(k) with Safe Harbor/Profit-Sharing

Paid Holidays

Paid Time Off

Tuition Reimbursement

Education Recognition Bonus

Flexible Work Schedules

Employee Events

Overtime for Non-Exempt Positions

Job summary

Airtec Inc. is seeking a Corporate Executive Assistant to provide high-level administrative and operational support to the President. The role covers executive communications, schedule coordination, and strategic initiative support, with core hours 8am-5pm, Monday through Friday.

The position requires 5+ years of admin experience, including 2+ years with senior leaders, and advanced MS Office proficiency for presentations and dashboards. Travel may be <25% with domestic and overseas locations.

Qualifications

• 5+ years in administrative or executive support.
• 2+ years supporting senior leadership or C-suite.
• Expert MS Office, especially PowerPoint, Excel, Word, Outlook.
• Strong presentation, reporting, and data analysis skills.
• Excellent organizational and communication abilities.

Responsibilities

• Provide direct support to the President and executive team.
• Create, edit, and maintain professional presentations and reports.
• Manage spreadsheets, dashboards, and data reports.
• Coordinate calendars, meetings, and travel arrangements.
• Prepare agendas, take minutes, and track actions.
• Liaise with internal and external stakeholders.
• Handle confidential information with discretion.
• Support special projects and corporate communications.
• Maintain electronic files and documentation.
• Monitor deadlines and priorities.

Skills

Executive support

Calendar management

Presentation design

Data analysis

Travel planning

Communication skills

Discretion & confidentiality

Project coordination

Time management

Tools

Microsoft Office Suite

PowerPoint

Excel

Word

Outlook

Job description

Job Title: Corporate Executive AssistantReports to:PresidentClassification:ExemptTime Commitment:Full-timeLocation:44190 Airport Rd, Suite B, California, MD 20619

Position Summary

The Corporate Executive Assistant provides high-level administrative and operational support to the President of the company. This role is responsible for managing executive communications, coordinating schedules, preparing professional presentations, maintaining spreadsheets and reports, and supporting strategic business initiatives. The Corporate Executive Assistant serves as a trusted partner to the President, ensuring efficient day-to-day operations and effective execution of priorities with expected core working hours 8am-5pm Monday through Friday.

Essential Functions

• Provide direct administrative support to the President and executive leadership team.
• Develop, edit, and maintain professional presentations, reports, and business documents.
• Create, manage, and analyze spreadsheets, dashboards, and data reports.
• Coordinate and manage executive calendars, meetings, travel arrangements, and appointments.
• Prepare meeting agendas, take minutes, and track action items.
• Serve as a liaison between the President and internal/external stakeholders.
• Handle confidential information with discretion and professionalism.
• Assist with special projects, strategic initiatives, and corporate communications.
• Organize and maintain electronic files, records, and documentation.
• Monitor deadlines and ensure timely completion of executive priorities.

Skills Required

• Minimum Experience: 5years of progressively responsible administrative or executive support experience, including2+years supporting senior leadership or C-suite executives.
• Advanced proficiency in Microsoft Office Suite, particularly PowerPoint, Excel, Word, and Outlook.
• Ability to create, edit, and deliver professional presentations for executive and corporate audiences.
• Strong spreadsheet management skills, including data analysis, reporting, and dashboard creation.
• Exceptional organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Professional judgment and discretion when handling confidential information.
• Calendar management, meeting coordination, and travel planning expertise.
• Ability to work independently and anticipate executive needs.
• Strong problem-solving and critical-thinking abilities.
• Experience preparing reports, correspondence, and executive-level communications.
• Interpersonal skills with the ability to build relationships across all levels of the organization.
• Project coordination and follow-up skills to ensure timely completion of initiatives.
• Adaptability and flexibility in a dynamic business environment.

Travel

Some travel (<25%) within the continental U.S. and overseas locations may be required.

Physical Requirements

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, multi-function printers and smartphones. While performing the duties of this job, the employee is regularly required to talk or listen. Specific vision abilities required by this job include close vision and ability to adjust focus. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. Prolonged periods sitting at a desk and working on a computer. Ability to work in a variety of physical conditions. Ability to lift 10 lbs at times. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

AIRTEC Benefits Overview-FTE Only

• Competitive Pay.
• Medical Insurance with HSA Savings Account (Individual/Families).
• Dental Insurance (Individual 100% Paid/Families).
• Vision Insurance (Individual 100% Paid/Families).
• Employee Assistance Program (EAP).
• Company-Paid Life and AD&D Insurance, Short- and Long-Term Disability Insurance.
• Voluntary Life Insurance.
• Elective Group Critical Illness, Hospital Indemnity and Accident Insurance.
• 401(k) 5% Safe Harbor and Profit-Sharing Program with Employee Participation.
• Flexible Spending Accounts (Medical and Dependent Care).
• 11 Paid Federal Holidays.
• Paid Time Off (Vacation and Safe/Sick Leave).
• College Tuition Reimbursement and Professional Development Training.
• Education Recognition Bonus Program.
• Flexible Work Schedules.
• Employee Events (monthly lunches, summer picnic, holiday parties etc.).
• Overtime for Non-Exempt Positions.

AIRTEC, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.