Executive Assistant to the President

Minnesota State Colleges and Universities; Winona (MN); Hybrid; USD 37,000 - 51,000; Full time

Job summary

Minnesota State Colleges and Universities is seeking an Executive Assistant to the President in a hybrid role supporting the President and senior leadership. The position emphasizes scheduling, calendar management, project coordination, and a strong focus on confidential communications across internal and external stakeholders.

Based in Winona or Red Wing, MN, the role involves organizing complex calendars, preparing materials, and coordinating with divisions to advance strategic initiatives.

Qualifications

• Provide executive support to the President and senior leadership, including scheduling, calendar management, and communications.
• Coordinate research, presentations, reports, speeches and briefings for the President.
• Maintain confidential files and ensure timely completion of college initiatives and work plans.

Responsibilities

• Provide executive support to the President and senior leadership, including scheduling/calendar management and stakeholder communications.
• Coordinate public relations, research, presentations, and reports for the President and Cabinet.
• Prepare meeting agendas, minutes, and documentation; track action items and follow-ups.

Job description

• Telework Eligible: Hybrid

Working Title: Executive Assistant to the President

Job Class: Executive 2

Agency: Minnesota State

• Job ID: 98006
• Location: Winona, MN or Red Wing, MN
• Telework Eligible: Hybrid
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 10/27/2026
• Closing Date: 11/12/2026
• Hiring Agency/Seniority Unit: MN St Colleges & Universities / RedWing/Winona TC-Winona-Conf
• Division/Unit: MnSCU Southeast Winona TC / MnSCU Southeast Winona TC Clas
• Appointment Type: Unlimited, Full-time
• Work Shift/Work Hours: 8:00am-4:30pm
• Days of Work: Monday - Friday
• Travel Required: 10%
• Salary Range: $26.58 - $36.86 / hourly; $55,499 - $76,963 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 217 - Confidential/Unrep
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well‑being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position will provide executive support to the President and senior leadership team including scheduling/calendar management, project management and tracking, presentation preparation, and stakeholder communications and coordination. This position works closely with the President on a wide variety of public affairs, administrative and executive matters, high priority projects and initiatives, and will organize, coordinate and translate initiatives and plans into action. The incumbent assists the President in balancing internal responsibilities with the external demands for the President’s participation including public relations. This position is eligible for a hybrid work environment, with a combination of remote and in‑office work settings. This position may be based at either the Winona or Red Wing campus.

Manage the President’s Office. Collaborate and communicate with Southeast administrators, faculty, and staff and coordinate public relations. Coordinate research, presentations, reports, speeches, briefings and conference proposals for the President; develop and maintain confidential information. Exercise political acumen, tact, and diplomacy.

• Act as a liaison between the President and administration, faculty, staff and students, Minnesota State personnel, legislators, and the general public, maintaining strict confidentiality. Manage inquiries into the President’s Office, resolve situations using independent judgment and resources, keep the President informed of any high priority situations. Proactively identify and communicate emerging issues, challenges, or opportunities that warrant the President’s attention. Assist President with oversight of personnel-related matters and communications to include but not limited to employee performance and disciplinary matters.
• Inform, advise, and counsel the President on matters related to Presidential duties and activities. Ensure timely and accurate completion of college initiatives and annual work plan goals. Prepare reports and forms on behalf of the President (i.e., Higher Learning Commission).
• Serve as a Cabinet member. Actively participate in Cabinet meetings where salary, budgets, employee performance, and labor relations matters are discussed, including but not limited to strike contingency planning. Review compliance with confidentiality standards and alignment with bargaining agreements. Participate in Cabinet decision making. Prepare and post Cabinet meeting agendas, official meeting minutes, and related documents on campus shared drive. Follow up on action items.
• Participate in all bargaining unit Meet & Confer and Faculty Shared Governance meetings. Prepare and post meeting agendas, official meeting minutes, and related documents on campus shared drive and follow up on action items.
• Serve as a resource to the management team for labor relations information used in collective bargaining, as defined in M.S. 13.37.
• Maintain confidential files, which could contain collective bargaining proposals and counter proposals, strategies, costing information, strike contingency planning, and other labor relations information as defined by M.S. 13.37.

Develop and maintain Presidential calendar by scheduling meetings, coordinating logistics, ensuring all meeting/events needs are met, and communicating with the President and internal/external stakeholders. Optimize the President's schedule and maximize efficiency. Maintain liaison relationships with the system office, faculty, staff, students, strategic partners, and the community.

• Provide administrative support for internal and external meetings and task forces led by the President. Coordinate schedules, prepare agendas and information packets, participate in meetings, and prepare and distribute minutes.
• Anticipate, track and remind the President of special or critical dates, events, communications pending or actions required and assist with follow-through. Handle all registrations and travel logistics for the President.

Oversee Policy administration, Delegation of Authority, Master Calendar, Academic Calendar, and Committee administration. Provide college performance metrics information, and specialized reports as required for system initiatives. Maintain reports on all initiatives, including project status and completion.

• Serve as the Policy Administrator to oversee annual policy review process. Communicate and manage the policy review process and timelines. Maintain Policies site including policy review dates and responsible custodian/division.
• Serve as the Delegation of Authority Administrator. Manage annual renewal process in collaboration with the Vice President of Finance and Administration.
• Serve as the Committee Administrator. Oversee annual committee review process; update and maintain reports on standing college committees and workgroups. Communicate to committee chairs the process of recording and posting meeting agenda, minutes, committee’s charge and membership roster on Committee site.

Monitor, prepare annual budget forecast, and make budget recommendations for the Office of the President. Create purchase orders and contracts, and coordinate invoice payments. Reconcile budgets monthly and advise President on budget status. Reconcile monthly purchasing card statement and expense reports.

Contact

If you have questions about this position, contact Alecia Spagnoletti at [e-mail] or 507-453-2676.

About Minnesota State

Minnesota State College Southeast is an open-access, public, not-for-profit comprehensive technical and community college. This means that wherever you are in your educational journey, you are welcome here. Our campuses are located in the historic river towns of Red Wing and Winona, set sixty miles apart along the Mississippi. The two campuses have distinctive characteristics but are one college in structure, policies, procedures, and mission. Both campuses offer small class sizes, state-of-the-art facilities, and an environment that is friendly and supportive.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals

• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies

based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.