URGENT HIRE – Executive Assistant / Real Estate Development & Construction

ALL IN ONE Employment Services; Coral Gables (FL); On-site; USD 60,000 - 90,000; Full time

Job summary

All in One Employment Services in Miami, FL is urgently hiring an Executive Assistant / Real Estate Development & Construction Coordinator. This is not a traditional EA; you will be the CEO's right hand, coordinating development and construction projects with a fast-paced schedule.

The ideal candidate has 3+ years of office experience with construction and real estate development exposure, strong organizational skills, and bilingual English/Spanish abilities.

Qualifications

• Minimum 3 years of office experience, construction AND real estate development experience required.
• Strong executive support and project coordination experience.
• Excellent organizational and time-management skills.
• Knowledge of zoning, entitlement and permitting processes is a major plus.
• Bilingual English/Spanish preferred.

Responsibilities

• Manage the CEO's calendar, scheduling, contacts and front-line communications.
• Coordinate real estate development, entitlement and construction activities.
• Prepare market studies, cost/budget analyses, executive summaries, investor reports.
• Coordinate contractors, architects, engineers and consultants.
• Track project milestones and push consultants to meet deadlines.
• Review contracts and legal documents with attorneys and other professionals.
• Attend weekly meetings and report progress.

Skills

Executive support

Project coordination

Time management

Attention to detail

Research abilities

Multitasking

Verbal communication

Independent work

Bilingual English/Spanish

Tools

Excel

Job description

URGENT HIRE – Executive Assistant / Real Estate Development & Construction

Miami, FL | Full-Time | Immediate Opening

All in One Employment Services is urgently recruiting an experienced Executive Assistant / Real Estate Development & Construction Coordinator for an immediate opportunity in Miami.

This position needs to be filled ASAP.

We are looking for a highly organized, sharp and proactive professional who can serve as the CEO's right hand while also helping manage real estate development and construction projects.

This is NOT a traditional Executive Assistant position. Candidates must have previous construction and real estate development experience.

What You'll Do

You will work directly with the CEO and take responsibility for a combination of executive support, development coordination and construction administration, including:

• Manage the CEO's calendar, scheduling, contacts and front-line communications.
• Gather, organize, analyze and summarize information for executive decision-making.
• Handle confidential business and occasional personal matters with discretion.
• Coordinate real estate development, entitlement and construction activities.
• Perform pre-purchase due diligence on land and redevelopment opportunities.
• Research zoning, entitlements, approvals, demographics, market conditions and development issues.
• Review and coordinate contracts and legal documentation with attorneys and other professionals.
• Prepare market studies, cost/budget analyses, executive summaries, investor reports and other research.
• Coordinate contractors, architects, engineers, consultants, professionals and subcontractors.
• Track project milestones and push consultants and professionals to meet deadlines.
• Manage and track RFIs, submittals and change orders.
• Coordinate permitting, inspections and construction documentation.
• Review project draws against budgets and approved changes.
• Coordinate with bank inspectors as needed to facilitate timely payments.
• Coordinate insurance matters with agents, attorneys and other professionals.
• Maintain organized electronic and physical project records.
• Prepare project status reports for ownership and investors.
• Attend weekly meetings, track action items and report progress.
• Anticipate what the CEO and project team need and take initiative to get it done.

What We're Looking For

Minimum 3 years of office experience. Previous construction AND real estate development experience is required.

The ideal candidate will have:

• Strong executive support and project coordination experience.
• Excellent organizational and time-management skills.
• Strong analytical and research abilities.
• Exceptional attention to detail, especially with numbers.
• Knowledge of basic construction procedures.
• Experience with contracts, legal documents, insurance, banking and accounting-related documentation.
• Strong Microsoft Office skills, particularly Excel.
• Excellent internet research and technology skills.
• Ability to manage multiple projects, deadlines and priorities simultaneously.
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Familiarity with zoning, entitlement and permitting processes is a major plus.
• Supervisory experience is a plus.
• Bilingual English/Spanish preferred.

All in One Employment Services
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