Administrative Assistant - Lean/Prefab

JE Dunn Construction; Minneapolis (MN); On-site; USD 40,000 - 60,000; Full time

Job summary

JE Dunn Construction is seeking an Administrative Assistant in Minneapolis, MN. This role involves providing essential administrative support to managers, including managing calendars, preparing correspondence, and organizing meetings. Candidates should have over 5 years of experience in administrative roles, strong communication and organizational skills, and proficiency in MS Office. The position offers a chance to work in a dynamic environment committed to building perfection and supporting a diverse workforce.

Qualifications

• 5+ years administrative support experience is required.
• Ability to prepare presentations and coordinate meeting logistics.
• Thorough knowledge of administrative, office and general accounting procedures.

Responsibilities

• Provides routine administrative support to managers and functions.
• Prepares internal and external correspondence including letters and contracts.
• Responds to communications and manages appointments effectively.

Skills

Communication skills, verbal and written

Organizational skills

Attention to detail

Proficiency in MS Office

Problem-solving skills

Education

High School Diploma or GED

Associate’s degree in office administration or related field

Tools

MS Office

Cosential

Job description

Best People + Right Culture. These are the driving forces behind JE Dunn’s success. By hiring inspired people, giving them interesting and challenging work, enabling them with innovative tools, and letting them share in the company’s rewards, we’ve found a sustainable way to grow in our industry for the last 100+ years. Our diverse teams around the country strive to enrich lives through inspired people and places everyday, and we need inspired people like you to join us in our pursuit of building perfection.

Role Summary

The Administrative Assistant will provide administrative support to one or more managers or functions. This position will be responsible for preparing routine, advanced and technical correspondence, and collecting information for routine and non‑routine inquiries or reports. All activities will be performed in support of the strategy, vision and values of JE Dunn.

Key Role Responsibilities – Core

• Provides routine administrative support to one (or more) managers or functions; includes activities such as managing calendars, planning meetings and events, making travel arrangements, preparing expense reports, printing, filing, etc.
• Provides administrative support such as processing and distributing incoming mail, maintaining records and filing systems.
• Oversees calendars and assists in the scheduling of appointments and meeting logistics, including making travel arrangements, preparing expense reports.
• Processes and distributes incoming communications (e.g., mail, email, phone, fax, etc.) in a timely manner and responds to routine requests that do not require the supervisor’s attention.
• Provides switchboard relief and/or additional administrative support to other functions to help meet business and staffing needs.
• Demonstrates a positive and professional attitude, maintaining composure under pressure.
• Assesses priorities and competing demands and adjusts allocation of time and resources to increase efficiency and effectiveness.
• Shares subject matter expertise in order to support teamwork and deliver results.
• Demonstrates willingness and ability to work collaboratively and cross‑functionally to obtain information or solve problems in support of the team’s goals.
• Exercises discretion and integrity with highly confidential and sensitive information.

Key Role Responsibilities – Additional Core

• Prepares internal and external correspondence including letters, memorandums, meeting notes, forms, contracts, and other documents, and ensures all materials conform to best practice standards and formats.
• Collects information from a variety of contacts, paper and electronic sources in order to create routine and custom reports and documents for both internal and external distribution.
• Prepares presentations.
• Proactively reviews calendars and upcoming events and coordinates with internal customers to ensure preparedness for meeting various business needs such as meeting logistics, presentation preparation, meeting materials, travel plans, distribution of expected reports, etc.
• Uses a variety of systems (such as Cosential, Image, and Workflow, internal portal, etc.) to obtain necessary information and to support efficiency and productivity in the role.
• Responds to business needs and requests from various stakeholders, often with limited information. Takes steps to gather knowledge and information necessary to complete non‑routine and/or complex tasks.
• Applies knowledge of systems and processes to evaluate current best practice standards and suggests changes to continually improve and streamline processes.
• Manages difficult or emotional customer situations promptly and efficiently.
• Meets client commitments, recognizes and acts upon service opportunities.
• Solicits and applies feedback to improve quality and service.

Knowledge, Skills & Abilities

• Ability to perform work accurately and completely, and in a timely manner.
• Communication skills, verbal and written.
• Ability to conduct effective presentations.
• Organizational skills – Intermediate.
• Ability to deliver quality through attention to detail – Intermediate.
• Proficiency in MS Office – Intermediate.
• Ability to learn and use a variety of software, tools and systems necessary to meet business needs – Intermediate.
• Thorough knowledge of organizational structure and available resources – Intermediate.
• Ability to quickly and effectively solve complex problems – Intermediate.
• Thorough knowledge of administrative, office and general accounting procedures and standards – Advanced.
• Ability to build relationships and collaborate within a team, internally and externally.

Education

• High School Diploma or GED (Required).
• Associate’s degree in office administration or related field (Preferred).
• In lieu of the above requirements, equivalent relevant experience will be considered.

Experience

• 5+ years administrative support experience (Required).

Benefits Information

The benefits package aligned to this position is Professional Non‑Union. Please click the link below for more details. Click here for benefits details. This role is expected to accept applications for at least three business days and may continue to be posted until a qualified applicant is selected or the position has been cancelled.

Equal Opportunity

JE Dunn Construction is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. JE Dunn Construction is a background screening, drug‑free workplace. JE Dunn provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to [e-mail]. JE Dunn Construction Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of JE Dunn Construction without a prior written search agreement will be considered unsolicited and the property of JE Dunn Construction Company. Please, no phone calls or emails.