Senior Administrative Assistant

JE Dunn Construction; Kansas City (MO); On-site; USD 60,000 - 80,000; Full time

Job summary

JE Dunn Construction is seeking a Senior Administrative Assistant in Kansas City, MO, to provide advanced administrative support. The role includes managing calendars, making travel arrangements, and preparing complex documents for distribution.

The ideal candidate will have at least 8 years of experience, a High School diploma, and advanced skills in MS Office. This position offers a professional non-union benefits package.

Qualifications

• 8+ years of administrative support experience required.
• High School Diploma or GED is necessary.
• Ability to perform work accurately, in a timely manner.

Responsibilities

• Provide routine and advanced administrative support to managers.
• Manage calendars, plan meetings and make travel arrangements.
• Prepare complex reports and documents for internal and external distribution.

Skills

Communication skills, verbal and written

Organizational skills

Ability to deliver quality through attention to detail

Proficiency in MS Office

Ability to build relationships and collaborate

Education

High School Diploma or GED

Associate’s degree in office administration or related field

Tools

MS Office

Job description

Role Summary

The Senior Administrative Assistant will provide routine and advanced administrative support to one (or more) managers or functions. This position will be responsible for preparing routine, advanced and technical correspondence; support evaluating, creating and modifying best practice standards; and collecting information for routine and non-routine inquiries or reports. All activities will be performed in support of the strategy, vision and values of JE Dunn.

Autonomy & Decision-Making: Makes decisions on routine matters, provides recommendations to supervisor and refers all exceptions to supervisor.

Career Path: Executive Administrative Assistant.

Key Role Responsibilities – Core

• Provides routine administrative support to one (or more) managers or functions; includes activities such as managing calendars, planning meetings and events, making travel arrangements, preparing expense reports, printing, filing, etc.
• Provides administrative support such as processing and distributing incoming mail, maintaining records and filing systems.
• Oversees calendars and assists in the scheduling of appointments and meeting logistics, including making travel arrangements, preparing expense reports.
• Processes and distributes incoming communications (e.g., mail, email, phone, fax, etc.) in a timely manner and responds to routine requests that do not require the supervisor’s attention.
• Provides switchboard relief and/or additional administrative support to other functions to help meet business and staffing needs.
• Demonstrates a positive and professional attitude, maintaining composure under pressure.
• Assesses priorities and competing demands and adjusts allocation of time and resources to increase efficiency and effectiveness.
• Shares subject matter expertise in order to support teamwork and deliver results.
• Demonstrates willingness and ability to work collaboratively and cross-functionally to obtain information or solve problems in support of the team’s goals.
• Exercises discretion and integrity with highly confidential and sensitive information.

Key Role Responsibilities – Additional Core

• Provides advanced and technical administrative support, including preparing complex and custom reports and documents for internal and external distribution.
• Recommends, modifies, distributes and implements best practice standards and formats.
• Provides mentoring and training to less experienced administrative staff.
• Provides support to other work programs within a region or function, dependent upon business needs.
• Facilitates and coordinates meetings with internal customers.
• Demonstrates commitment to the highest standards of customer satisfaction by displaying courtesy and sensitivity and responding promptly to customer needs.
• Manages difficult or emotional customer situations promptly and efficiently.
• Meets client commitments, recognizes and acts upon service opportunities.
• Solicits and applies feedback to improve quality and service.

Knowledge, Skills & Abilities

• Ability to perform work accurately and completely, and in a timely manner
• Communication skills, verbal and written
• Ability to conduct effective presentations
• Organizational skills – Intermediate
• Ability to deliver quality through attention to detail – Advanced
• Proficiency in MS Office – Advanced
• Ability to learn and use a variety of software, tools and systems necessary to meet business needs –Intermediate
• Knowledge of organizational structure and available resources –Advanced
• Ability to quickly and effectively solve complex problems – Intermediate
• Thorough knowledge of administrative, office and general accounting procedures and standards – Intermediate
• Ability to build relationships and collaborate within a team, internally and externally

Education

• High School Diploma or GED (Required)
• Associate’s degree in office administration or related field (Preferred)
• In lieu of the above requirements, equivalent relevant experience will be considered.

Experience

• 8+ years administrative support experience (Required)

Benefits Information

The benefits package aligned to this position is Professional Non-Union.

Click here for benefits details.

This role is expected to accept applications for at least three business days and may continue to be posted until a qualified applicant is selected or the position has been cancelled.

Equal Employment Opportunity

JE Dunn Construction is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. JE Dunn Construction is a background screening, drug-free workplace.

Accommodations

JE Dunn provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to [e-mail].

Recruiting Policy

JE Dunn Construction Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of JE Dunn Construction without a prior written search agreement will be considered unsolicited and the property of JE Dunn Construction Company. Please, no phone calls or emails.