Legal Administrative Assistant

JE Dunn Construction; Dallas (TX); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Professional Non-Union benefits package

Job summary

JE Dunn Construction in Dallas, Texas, is seeking an experienced Administrative Assistant to provide crucial support to managers. This role involves managing schedules, processing legal documents, and ensuring efficient administrative operations. Candidates must demonstrate strong communication skills and proficiency in Microsoft Office.

Ideal applicants will have at least 5 years of administrative experience, with a preference for legal support experience. A professional benefits package is included.

Qualifications

• 5+ years of administrative support experience is required.
• Legal administrative support experience is preferred.
• Ability to perform work accurately and in a timely manner.

Responsibilities

• Manage calendars and schedule appointments for managers.
• Assist with claims and lawsuit management.
• Prepare internal and external correspondence.

Skills

Verbal and written communication skills

Organizational skills

Advanced proficiency in Microsoft Office

Problem-solving skills

Education

High School Diploma or GED

Associate’s degree in office administration

Tools

Microsoft Office

Job description

Role Summary

The Administrative Assistant will provide administrative support to one or more managers or functions. This position will be responsible for preparing routine, advanced and technical correspondence, collecting information for routine and non-routine inquiries or reports, and performing various administrative tasks in service of JE Dunn’s strategy, vision and values.

Key Role Responsibilities - Core

• Provides routine administrative support to one or more managers or functions; includes activities such as managing calendars, planning meetings and events, making travel arrangements, preparing expense reports, printing, and filing.
• Processes and distributes incoming mail, maintains records and filing systems.
• Oversees calendars and assists in scheduling appointments and meeting logistics, including travel arrangements and expense reports.
• Processes and distributes incoming communications (mail, email, phone, fax, etc.) in a timely manner and responds to routine requests that do not require supervisor attention.
• Provides switchboard relief and/or additional administrative support to other functions to meet business and staffing needs.
• Demonstrates a positive and professional attitude, maintaining composure under pressure.
• Assesses priorities and competing demands, adjusting allocation of time and resources to increase efficiency and effectiveness.
• Shares subject‑matter expertise to support teamwork and deliver results.
• Works collaboratively and cross‑functionally to obtain information or solve problems in support of team goals.
• Exercises discretion and integrity with highly confidential and sensitive information.

Key Role Responsibilities - Additional Core

• Performs research tasks, summarizes findings into reports, memos or similar communications for company reporting.
• Assists with claims and lawsuit management, including claim reporting, preparation, filing documentation, drafting correspondence, managing litigation holds, coordinating with operations, outside counsel, and insurance companies, and updating computerized claim information.
• Performs basic analysis of legal documents such as contracts, insurance claims, pleadings and discovery.
• Manages and updates legal database of transactions and claims, including opening and closing files, filing documents, and updating status and related information in accordance with best practice standards.
• Assists with licensing and other corporate compliance requirements.
• Develops training materials and helps deliver training as assigned.
• Assists with implementing, maintaining and monitoring insurance and other risk‑management programs for construction projects.
• Assists with the preparation of project‑specific subcontract documents and forms.
• Maintains, updates and organizes standard contracts and other forms related to the construction industry.
• Prepares internal and external correspondence—including letters, memorandums, meeting notes, forms, contracts, and other documents—ensuring all materials conform to best‑practice standards and formats.
• Collects information from a variety of contacts, paper and electronic sources to create routine and custom reports and documents for both internal and external distribution.
• Prepares presentations.
• Proactively reviews calendars and upcoming events, coordinating with internal customers to ensure preparedness for meeting logistics, presentation preparation, travel plans, and distribution of expected reports.
• Responds to business needs and requests from various stakeholders, often with limited information.
• Takes steps to gather knowledge and information necessary to complete non‑routine and/or complex tasks.
• Applies knowledge of systems and processes to evaluate current best‑practice standards and suggest changes to continually improve and streamline processes.

Knowledge, Skills & Abilities

• Ability to perform work accurately, completely and in a timely manner.
• Strong verbal and written communication skills.
• Ability to conduct effective presentations.
• Advanced organizational skills.
• Intermediate attention to detail and quality delivery.
• Advanced proficiency in Microsoft Office.
• Intermediate proficiency with a variety of software, tools and systems.
• Thorough knowledge of organizational structure and available resources.
• Intermediate problem‑solving skills for complex issues.
• Advanced knowledge of administrative, office and general accounting procedures and standards.
• Ability to build relationships and collaborate within a team, internally and externally.

Education

• High School Diploma or GED (Required)
• Associate’s degree in office administration or related field (Preferred)
• Equivalent relevant experience may be considered in lieu of the above.

Experience

• 5+ years of administrative support experience (Required)
• Legal administrative support experience (Preferred)

Benefits

Professional Non‑Union benefits package. For more information, refer to the company website.

EEO & Accommodations

JE Dunn Construction is an Equal Opportunity/Affirmative Action Employer and provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation, please submit your request to [e-mail].