Executive Assistant to the President

MOUNT SAINT JOSEPH HIGH SCHOOL

Baltimore (MD)

On-site

USD 70,000 - 75,000

Full time

14 days+

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Benefits offered by this job

Medical and dental insurance

403(b) retirement plan with employer matching

Generous paid time off

Collaborative work environment

Job summary

MOUNT SAINT JOSEPH HIGH SCHOOL in Baltimore, MD is seeking an Executive Assistant to the President. This full-time role involves extensive administrative support, managing the President's communications and budget, and coordinating interactions with school organizations and the Board of Directors.

Key qualifications include strong communication skills, proficiency in database management, and experience in an educational setting. A competitive salary and comprehensive benefits are offered.

Qualifications

Experience working in an educational setting preferred.

Responsibilities

Actively supports the mission and charism of the school.
Maintains the President’s files and calendar.
Provides administrative support to the President.
Manages the President’s budget and expense reports.
Coordinates meetings with senior leadership.
Liaises with the Archdiocese of Baltimore and other organizations.
Coordinates collaboration between the President and other offices.
Supports special events hosted by the President.

Skills

Excellent interpersonal and organizational skills

Excellent written and oral communication skills

Discretion and confidentiality

Proficient in database management systems

Experience with Microsoft 365

Experience with digital presentations

Experience with publishing programs

Experience with social media platforms

Education

Bachelor's Degree or commensurate work experience

Tools

Blackbaud Raiser’s Edge NXT

Microsoft 365

Job description

Interested candidates should submit a cover letter and resume to Erin Baker at ebaker@msjnet.edu.

Executive Assistant to the President

Mount Saint Joseph is a Catholic, college preparatory school for young men sponsored by the Xaverian Brothers. Faithful to the tradition of Xaverian education, Mount Saint Joseph strives to be a community of growth and learning characterized by enduring personal relationships, an emphasis on spiritual formation, a challenging academic program, and a commitment to justice and peace.

Job Highlights

Qualifications

Excellent interpersonal and organizational skills; excellent written and oral communication skills; discretion and confidentiality.
Proficient in database management systems including Blackbaud Raiser’s Edge NXT, (experience with Rediker a plus), Microsoft 365, digital presentations, publishing programs, and social media platforms.
Bachelor’s Degree preferred or commensurate work experience.
Experience working in an educational setting preferred.

Responsibilities

Actively supports the mission and charism of the school; demonstrates an understanding of and enthusiasm for boys’ secondary education, and for Catholic and Xaverian education.
Maintains the President’s files, calendar, appointments, telephone, and written communications.
Provides administrative support to the President, including project management, research, and the development of reports, digital presentations, and collateral materials.
Manages the President’s budget, credit card expense report, travel, and general expense reports.
Coordinates meetings with the President and members of the senior leadership team.
Serves as the point of contact and liaison for the President with the Archdiocese of Baltimore; the Xaverian Brothers Sponsored Schools office; and various national, state and local organizations.
Coordinates collaboration between the office of the President and those of the Principal, CFO, CAO, the Directors of Communications, Enrollment Management, Facilities, IT, and Security.
Provides administrative support to the Chair and Vice Chair of the Board of Directors; assists the President and the Board Committee Chairs in preparing documents for Board meetings.
Ensures all Board meetings and committee meetings are scheduled with the President’s office.
Manages communication between the School and the Board, including email, mailings, and portal postings; maintains Board documents including agendas, minutes, the board handbook and by‑laws; takes minutes at all Board meetings and posts materials on the Board portal.
Coordinates with the senior leadership team to support special events hosted by the President.
Coordinates the President’s communication and interaction with various school organizations including, but not limited to the Alumni Association, The Mothers’ Club and Fathers Club.
In collaboration with the CAO, coordinates the President’s interactions with donors and alumni.
May be called upon to collaborate with or cover for administrative assistants in other school offices as needs arise.
Performs other duties as assigned by the President.
The Executive Assistant to the President is a full‑time, 12‑month, exempt position and is expected to work on campus Monday through Friday with occasional availability for school‑related events on some evenings, weekends and/or for extended hours.

Mount Saint Joseph High School offers a competitive compensation package commensurate with experience and qualifications, along with a comprehensive benefits program that includes: