Executive Assistant to the Owner

NM Aesthetics; Arlington (VA); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health Insurance

401(k)

Paid time off

Job summary

NM Aesthetics is seeking an Executive Assistant to support the owner in Arlington, VA. This in-person role encompasses calendar, email, communications, events, and personal errands to ensure seamless daily operations and an exceptional client experience.

The ideal candidate is highly organized, proactive, and client-focused, with a polished presence and a passion for hospitality in a luxury aesthetics environment.

Qualifications

• 3+ years of experience as an Executive Assistant or similar role.
• Exceptional organizational and time management with attention to detail.
• Excellent written and verbal communication skills.
• Professional, polished, and client-focused demeanor.
• Ability to manage multiple priorities calmly and independently.
• Experience supporting an entrepreneur or small business owner is desirable.

Responsibilities

• Manage and prioritize the owner's complex calendar, appointments, and scheduling.
• Monitor and triage the owner's email inbox and Slack messages, drafting responses.
• Coordinate meetings, travel arrangements, and special projects.
• Anticipate needs and solve problems with integrity and discretion.
• Handle confidential information with the highest professionalism.
• Serve as a communication hub for the owner to keep priorities organized.

Skills

Executive support

Calendar management

Email management

Travel arrangements

Event coordination

Discretion

Communication

Social media familiarity

Confidentiality

Tools

Microsoft Office

Google Workspace

Slack

Instagram

Facebook

Job description

Executive Assistant to the Owner

Location: Arlington, VA (In-Person)

Employment Type: Full-Time

Salary: $65,000–$75,000 annually

Benefits: Health Insurance, 401(k), Paid Time Off

About the Opportunity

NM Aesthetics is seeking a highly organized, proactive, and service-minded Executive Assistant to support the owner of our growing luxury medical spa in Arlington, Virginia.

This is far more than a traditional administrative role. As the owner's trusted right hand, you'll help manage daily operations, streamline communication, anticipate needs, and create exceptional experiences for both clients and the team. Every day is different—from coordinating schedules and managing communications to assisting with events, photo shoots, and occasional personal errands.

We're looking for someone who thrives in a fast-paced environment, enjoys solving problems before they arise, and takes genuine pride in helping others succeed. The ideal candidate is polished, resourceful, adaptable, and understands that excellence is found in the details.

Key ResponsibilitiesExecutive Support

• Manage and prioritize the owner's complex calendar, appointments, and scheduling.
• Monitor, organize, and help manage the owner's email inbox and Slack communications, drafting responses and triaging messages when appropriate.
• Coordinate meetings, travel arrangements, and special projects.
• Anticipate needs, exercise sound judgment, and proactively solve problems with integrity and discretion.
• Handle confidential information with the highest level of professionalism.
• Serve as a trusted gatekeeper and communication hub for the owner, helping ensure priorities stay organized and nothing falls through the cracks.

Office & Operational Support

• Partner with the office team to support day-to-day operations and administrative needs.
• Coordinate vendors, deliveries, office logistics, and operational projects.
• Help maintain a polished, organized, and welcoming environment throughout the practice.
• Identify opportunities to improve systems, organization, and efficiency.
• Jump in wherever needed to help the team deliver an exceptional client experience.

Marketing & Content Support

• Assist with recording behind-the-scenes content for social media.
• Monitor and respond to social media messages and inquiries.
• Coordinate with the marketing manager to support content creation and promotional initiatives.
• Assist during photo shoots, content days, and marketing campaigns.
• Capture authentic moments that reflect the practice's culture, professionalism, and commitment to natural, refined results.

Events & Hospitality

• Assist with planning and executing client appreciation events, educational events, and promotional experiences.
• Coordinate event logistics and ensure every detail is thoughtfully executed.
• Help create elevated, personalized experiences that reflect our commitment to exceptional hospitality and patient care.
• Build positive relationships with clients, vendors, and business partners while representing the practice with professionalism and warmth.

Personal Assistance

• Assist with occasional personal errands and projects for the owner.
• Coordinate personal appointments and scheduling as needed.
• Provide trusted day-to-day support that allows the owner to remain focused on leading and growing the business.

Qualifications

• 3+ years of experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar support role.
• Exceptional organizational and time management skills with outstanding attention to detail.
• Excellent written and verbal communication skills.
• Professional, polished, and client-focused demeanor.
• Ability to manage multiple priorities while maintaining a calm, positive attitude.
• Comfortable working independently while also collaborating effectively with a team.
• Highly trustworthy with the ability to maintain strict confidentiality.
• Proficient with Microsoft Office, Google Workspace, Slack, and common business software.
• Experience with Instagram, Facebook, and social media messaging is preferred.
• Experience supporting an entrepreneur, executive, or small business owner is highly desirable.
• Experience in aesthetics, healthcare, beauty, luxury hospitality, wellness, or concierge services is a plus, but not required.
• Growth-minded with a desire to continually learn, improve, and contribute to a positive team culture.

Who Will Thrive in This Role

This opportunity is ideal for someone who genuinely enjoys making other people's lives easier and takes pride in creating exceptional experiences.

You'll thrive here if you:

• Lead with integrity and consistently do what's right.
• Naturally anticipate needs before being asked.
• Are organized, dependable, and proactive.
• Love serving others and creating memorable experiences.
• Build strong relationships through kindness, professionalism, and collaboration.
• Enjoy finding better, smarter ways to improve systems and processes.
• Remain calm, adaptable, and solution-oriented in a fast-paced environment.
• Believe that excellence lives in the details and that every interaction matters.

At NM Aesthetics, we believe exceptional care begins with exceptional people. We value integrity, collaboration, continuous learning, hospitality, and a commitment to excellence in everything we do. We're looking for someone who shares those values and is excited to become a trusted partner to the owner while helping create an elevated experience for every client, every day.

Compensation & Benefits

• Competitive salary of $65,000–$75,000 , based on experience.
• Health insurance.
• 401(k).
• Paid time off.
• Opportunity to work alongside an inspiring entrepreneur in a growing luxury aesthetics practice.
• A collaborative, people-first culture committed to excellence, growth, and exceptional service.