Executive Assistant to the Head of School

The Rome Group; Missouri; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Strong benefits package

Job summary

Rossman School in Creve Coeur, MO, seeks an Executive Assistant to the Head of School beginning in November 2026. This full-time role runs 7:45 a.m.–4 p.m. with occasional evening work for board meetings and events.

The position supports the Head of School, Board of Trustees, and Leadership Team, and collaborates with the Receptionist to maintain a welcoming front office. Responsibilities include calendar management, preparing meetings and materials, handbook edits, accreditation logistics, data

Qualifications

• A bachelor’s degree and 3–5 years’ administrative experience (education or non-profit experience preferred).
• Exceptional organizational, writing, and editing skills.
• High level of discretion, professional judgment, diplomacy, and confidentiality.
• Advanced proficiency in Google Workspace and Microsoft Office.

Responsibilities

• Manage the Head of School’s calendar and schedule for daily and ongoing events; prepare materials for meetings and appointments.
• Prepare correspondence, meeting agendas, reports, and slide decks.
• Edit with head’s supervision: Parent/Student and Personnel Handbooks.
• Handle ISACS Accreditation and strategic plan initiative logistics.
• Update data-driven school metrics for NAIS DASL and admin records.
• Coordinate and complete special projects; assist with school-wide events.
• Oversee central calendar to support scheduling across academic, operational, governance work.
• Cover front office and health room duties as needed.
• Schedule, arrange, and attend Board of Trustees meetings; prepare reports and minutes.
• Prepare trustee orientation materials and board development.
• Update Board policy manual; maintain board records.
• Assist Admissions with enrollment-related tasks and communications.
• Support Upper School & Auxiliary Programs with AfterSchool Enrichment and related processes.

Skills

Organizational skills

Writing skills

Editing skills

Discretion

Diplomacy

Confidentiality

Google Workspace

Microsoft Office

Calendar management

Time management

Education

Bachelor's degree

Tools

Google Workspace

Microsoft Office

Job description

Executive Assistant to the Head of School

Rossman School, a private elementary school in Creve Coeur, seeks an Executive Assistant to the Head of School beginning in November 2026.

Reporting to the Head of School, the Executive Assistant serves as a resource to the Head’s office by providing a full range of administrative and project support. The Executive Assistant also works closely with the Board of Trustees and the Leadership Team. The Executive Assistant, along with the School Receptionist, is a warm and welcoming presence for all who enter the front office and serves with high energy and enthusiasm for all aspects of school life.

This position is full-time, 7:45 a.m.- 4 p.m., with occasional evening work (e.g., board meetings, school events). Rossman offers a strong benefits package and time off per the school calendar.

Functions of the position:

Head of School’s Office

• Support and manage the Head of School’s calendar and schedule for daily and ongoing events; ensure all materials are prepared for meetings and appointments
• Prepare correspondence, meeting agendas, reports, and slide decks
• Prepare and edit, with the head’s supervision, the Parent/Student and Personnel Handbooks.
• Handle all logistical matters related to ISACS Accreditation and strategic plan initiatives
• Annually update a variety of data-driven school metrics for association databases, including NAIS DASL, as well as current administration information
• Coordinate and complete special projects, assist with planning and arranging school-wide functions
• Maintain oversight of the School’s central calendar to support effective scheduling and alignment across academic, operational, and governance activities
• Cover front office and health room responsibilities for receptionist as necessary

Governance and Board of Trustees Support

• Schedule, arrange, and attend Board of Trustees meetings; prepare and distribute meeting reports and minutes
• Schedule and prepare new Trustee orientation activities/materials and board professional development
• Update Board policy manual as needed
• Maintain official board records and documentation

Leadership Team Support

• Assist Director of Admission with enrollment management functions, including admissions correspondence, schedules, reports, events, interviews, re-enrollment process, student transcripts
• Support Director of Upper School & Auxiliary Programs with AfterSchool Enrichment Program enrollment, S.O.A.R. Camp registration, and secondary school admission process
• Provide administrative support to general Leadership Team projects, as needed

Preferred Qualifications:

• A bachelor’s degree and 3-5 years’ administrative experience (education or non-profit experience preferred)
• Exceptional organizational, writing, and editing skills
• High level of discretion, professional judgment, diplomacy, and confidentiality
• Advanced proficiency in Google Workspace and Microsoft Office
• Ability to manage a busy schedule with frequent interruptions
• Appreciation of elementary school age children and commitment to Rossman’s values of kindness, honesty, respect, and responsibility