Executive Assistant to the Founders (Zurich)

G20 Group; Vevay (IN); Vor Ort; USD 109.000 - 158.000; Vollzeit

Zusammenfassung

G-20 Group in Zurich is seeking an experienced Executive Assistant to support the CEO and Deputy-CEO and senior leaders. You will manage calendars, coordinate meetings, handle correspondence, travel plans, and ensure efficient administrative operations.

The ideal candidate has 5+ years in executive support, strong organizational and communication skills, high integrity, proficiency with MS Office, and the ability to anticipate needs in a fast-paced financial environment.

Qualifikationen

• 5+ years’ experience as an Executive Assistant, Personal Assistant, or in a comparable administrative role, preferably in financial/trading sector.
• Excellent organizational and multitasking skills with strong attention to detail.
• High level of integrity, discretion, and professionalism.
• Strong communicationskills(both written and verbal) in English.
• Proficiencyin MS Office and common collaboration tools (e.g.Excel, Word,Outlook).
• A proactive, hands‑on attitude and the ability toanticipate needs and take initiative.

Aufgaben

• Provide administrative support to members of the Executive team.
• Manage calendars, schedule and coordinate meetings, and organize appointments.
• Handle correspondence, prepare documents, and manage communication flows on behalf of executives.
• Arrange and coordinate travel plans, itineraries, and expense reporting.
• Support with payment of invoices, reimbursements, and other administrative or financial tasks as required.
• Prepare meeting materials, and ensure follow-up on action items.
• Liaise with internal departments and external partners to ensure smooth coordination of executive activities.
• Maintain confidentiality and handle sensitive information with the highest degree of professionalism.

Kenntnisse

5+ years' experience in Exec/PA

Excellent organizational skills

Attention to detail

Integrity and discretion

Strong English communication

MS Office proficiency

Tools

MS Office

Excel

Word

Outlook

Jobbeschreibung

Important

This is a fully office-based role with no option for remote work.

About G-20 Group

G-20 Group is a cross-asset trading firm headquartered in Switzerland, trading delta-one and derivatives markets globally. We combine startup agility with institutional-grade experience in proprietary trading, technology, and quantitative finance.

Role Overview

Executive Assistant

to provide comprehensive administrative support to our executive leadership team. In this role, you will work closely with the CEO and Deputy-CEO along with other leaders to manage their schedules, coordinate meetings, handle correspondence, and ensure that administrative and organizational matters are efficiently managed. You will act as a key point of contact for internal and external stakeholders, ensuring that communication flows seamlessly and that priorities are met in a timely manner. The ideal candidate is an experienced, dependable, detail-oriented professional who thrives in a dynamic environment and can anticipate needs before they arise.

Key Responsibilities

• Provide administrative supportto members of the Executive team.
• Managecalendars, schedule and coordinate meetings, and organize appointments.
• Handlecorrespondence, prepare documents, and manage communication flows on behalf of executives.
• Arrange andcoordinate travel plans, itineraries, and expense reporting.
• Supportwith payment of invoices, reimbursements, and other administrative or financial tasksas required.
• Preparemeeting materials, and ensure follow-up on action items.
• Liaisewith internal departments and external partners to ensure smooth coordination of executive activities.
• Maintainconfidentiality and handle sensitive information with the highest degree of professionalism.

Qualifications

• 5+ years’ experience as an Executive Assistant, Personal Assistant, or in a comparable administrative role, with a strong preference for the financial/trading sector.
• Excellent organizational and multitasking skills with strong attention to detail.
• High levelof integrity, discretion, and professionalism.
• Strong communicationskills(both written and verbal) in English.
• Proficiencyin MS Office and common collaboration tools (e.g.Excel, Word,Outlook).
• A proactive, hands‑on attitude and the ability toanticipateneedsandtake initiative.

Preferred / Desirable Experience

• Fluency in German is a strong plus; additional languages are an advantage.
• Flexibility to adapt to changing priorities and schedules.

Location and Right to work

Only candidates who meet the requirements, live within commutable distance to Central Zurich and who possess the pre-existing right to work in Zurich without requiring company sponsorship.

Join G-20 and be a part of a team that is at the forefront of financial markets, driving innovation and excellence in the sector.