Executive Assistant to the Director — Impact & Coordination

Girl Be Heard; New York (NY); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Transit subsidy

Paid vacation

Personal days

Holidays

Job summary

Girl Be Heard seeks an organized and proactive Executive Assistant to support the Executive Director in a fast-paced environment. You will manage calendars, draft communications, and coordinate events with funders and partners in New York City.

This role requires strong written and verbal communication skills, attention to detail, and a commitment to dismantling racism and social justice. Office is in DUMBO, Brooklyn, with full-time hours and benefits.

Qualifications

• Interest in civil and human rights issues affecting girls locally and globally.
• Exceptional verbal and written communications skills.
• Proactive, with the ability to anticipate needs and requests of the Executive Director.
• Strong attention to detail and follow-through.
• Highly proficient in Microsoft Office Suite, Adobe Creative Suite, Dropbox, and social media platforms. Salesforce knowledge a plus.

Responsibilities

• Manage Executive Director's complex and dynamic calendar by scheduling all internal and external meetings and travel.
• Conserve Executive Director's time by reading, researching, and routing correspondence; drafting letters and documents; and collecting and analyzing information.
• Write, compile, and copy-edit external communications for the Executive Director, including show invites, thank yous, press releases, pitch letters, corporate decks, and PowerPoints for board presentations.
• Represent Girl Be Heard to potential funders, partners, and company members at GBH events and help manage event staff, set-up, check-in, tabling, and breakdown of material.
• Initiate, compile, analyze, and prepare special reports including companywide metric reports. Manage sensitive and confidential information with discretion. Input and manage data in our Salesforce system, especially regarding the activities of the Executive Director, major donors, and other key stakeholders.
• Support the external communications team, ensuring the GBH website has the most up-to-date information; and support contact management—including uploading new contacts, sending e-mail blasts, and managing event profiles, etc.
• Help prepare collateral for GBH and events and leverage GBH’s social media presence by posting photos and updates on GBH programming and engaging with funders, partners, and high-profile supporters online.
• Welcome guests and visitors by greeting them, in person or on the telephone, and answering or directing inquiries. Assist with the maintenance of office literature and ensure the office is an organized and inviting space.

Skills

Verbal and written communications

Proactive

Attention to detail

Team player

Civil/human rights awareness

Education

BA or BS is required

Tools

Microsoft Office Suite

Adobe Creative Suite

Dropbox

Salesforce

Social media platforms

Job description

Girl Be Heard seeks an organized and proactive Executive Assistant to support the Executive Director in a fast-paced environment. You will manage calendars, draft communications, and coordinate events with funders and partners in New York City.

This role requires strong written and verbal communication skills, attention to detail, and a commitment to dismantling racism and social justice. Office is in DUMBO, Brooklyn, with full-time hours and benefits.