Executive Assistant to the Director — Onsite & Impact

The HOPE Program; New York (NY); On-site; USD 45,000 - 50,000; Full time

Job summary

The HOPE Program in Brooklyn, NY seeks an Executive Assistant to support the Executive Director and Chief of Staff. This on-site role manages calendars, prepares briefing materials, coordinates meetings, and serves as the first point of contact for visitors.

A Bachelor's degree and experience supporting senior leaders are required; proficiency with Microsoft Office or Google Workspace is expected; Salesforce experience is a plus, Spanish a plus. Salary $45,000-$50,000 with full benefits.

Qualifications

• Bachelor's degree and/ or executive or administrative support experience.
• Experience supporting a senior leader or busy calendar and inbox is a plus.
• Strong judgment and discretion with confidential information.
• Self-starter with proactive problem solving.
• Excellent written communication and attention to detail.
• Proficiency with Microsoft Office and/or Google Workspace; Salesforce a plus.

Responsibilities

• Manage the Executive Director's calendar, scheduling, and meeting coordination.
• Prepare agendas, briefing notes, and background materials for leadership.
• Coordinate external meetings, events, and travel; track expenses.
• Greet visitors at HOPE's main site and connect them to the right staff.
• Manage the main phone line and incoming mail; route inquiries the same day.
• Support senior leadership with scheduling, documents, and special projects.

Skills

Calendar management

Executive support

Written communication

Organizational skills

Discretion/confidentiality

Problem solving

Customer service

Microsoft Office

Google Workspace

Salesforce

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Salesforce

Job description

The HOPE Program in Brooklyn, NY seeks an Executive Assistant to support the Executive Director and Chief of Staff. This on-site role manages calendars, prepares briefing materials, coordinates meetings, and serves as the first point of contact for visitors.

A Bachelor's degree and experience supporting senior leaders are required; proficiency with Microsoft Office or Google Workspace is expected; Salesforce experience is a plus, Spanish a plus. Salary $45,000-$50,000 with full benefits.