Executive Assistant to the Director

University of Georgia; Athens (GA); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Retirement plan

Benefits eligible

Job summary

University of Georgia seeks an Executive Assistant II to provide executive and administrative support to the director's office in a high-energy museum environment. The role coordinates staff, schedules, and confidential communications with patrons, donors, and senior officials.

The position requires a Bachelor’s degree (or equivalent) plus 2 years of related experience, strong organizational skills, and discretion.

Qualifications

• Bachelor's degree or equivalent plus 2 years of related experience.
• Experience supporting a director or executive office.
• Strong organizational and communication skills.

Responsibilities

• Oversee daily activities of the director's office and serve as primary contact for internal and external constituents.
• Maintain the director's schedule and arrange meetings and travel.
• Process travel authorizations, expenses, and related policies for reimbursement.
• Act as general office manager, manage mail, supplies, invoicing, and facility coordination.

Skills

Organizing & coordinating

Independent work

Problem solving

Office management

Dictation skills

Communication

Education

Bachelor's degree or equivalent plus 2 years experience

Job description

Posting Details

• Posting Number: S15643P
• Working Title: Executive Assistant to the Director
• Department: SRVPAA-Georgia Museum of Art
• Posting Type: External
• Retirement Plan: TRS or ORP
• Employment Type: Employee
• Benefits Eligibility: Benefits Eligible
• Full/Part time: Full Time
• Additional Schedule Information: 40.00 weekly
• Advertised Salary: $60K-$65K; Commensurate with Experience
• Posting Date: 08/21/2026
• Open until filled: No
• Closing Date: 08/31/2026
• Proposed Starting Date: 09/14/2026
• Location of Vacancy: Athens Area

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

• Classification Title: Executive Assistant II
• FLSA: Non-Exempt
• FTE: 1.00
• Minimum Qualifications: Bachelor's degree or equivalent plus 2 years of related experience
• Position Summary: Position serves as executive and administrative support for the director's office, overseeing daily operations in a high energy atmosphere. Position is the principle point of administrative contact and liaison with patrons, donors, senior administrative officials, CEOs, staff, other museum professionals, artists. Coordinates the work of support and operational staff. Performs data gathering and analysis and compiles and packages statistics for consumption by key constituents, such as the Provost's Office and donors, or for public presentations. The position also prepares non-routine correspondence, both written and digital, on behalf of the Director and Museum, which may be sensitive and confidential. This position works with director on confidential personnel matters, communicates with major contributors and donors, and organizes director's schedule and travel.
• Knowledge, Skills, Abilities and/or Competencies:
  • Possess organizing and coordinating skills
  • Able to work independently, make administrative and procedural decisions
  • Able to anticipate and troubleshoot problems with minimal interruption to director; possess professionalism, confidentiality, diplomacy, good memory;
  • Office management skills, including database management, word processing (WP 5.1 and WORD); Resourceful and possess excellent command of English language;
  • Ability to take dictation; stewardship skills necessary in dealing with patrons and donors.
• Physical Demands:
  • Carry mail totes weighing up to 25 pounds
  • Bending, squatting for filing and sitting for long periods of time.
• Is driving a responsibility of this position?: No
• Is this a Position of Trust?: Yes
• Does this position have operation, access, or control of financial resources?: Yes
• Does this position require a P-Card?: No
• Is having a P-Card an essential function of this position?: No
• Does this position have direct interaction or care of children under the age of 18 or direct patient care?: No
• Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications): Yes
• Credit and P-Card policy: Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
• Background Investigation Policy: Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

• 60% - Oversight of daily activities of director's office, including serving as principle point of contact for director with both university and external constituents; Manages communication for director by email, written correspondence, and phone with patrons, major donors, peers, professional associates, museum directors, organization chairs, CEOs, senior UGA administrators.
• 15% - Maintains director's schedule; Arranges meetings, conference calls, stewardship functions, committee meetings; Makes travel arrangements for the director. Frequently, trips are multi-purposed and complicated.
• 10% - Submits director's travel authorizations, expenses and other expenditure documents for reimbursement; As directed by director, assist other senior staff with travel expense reports, TA's, and travel policies and procedures.
• 15% - Serves as general office manager. Duties include: collecting and distributing mail and packages, maintaining workroom and office supply inventory for all staff, preparing UGAMart requisitions for office supplies, maintaining GMOA association memberships, submitting invoices to the business office for payment; Serves as museum contact for Canon copier maintenance and trouble‑shooting and for 3rd floor facility issues. Coordinates with UGA custodial crew and museum building maintenance supervisor on concerns such as restroom supplies and general maintenance visits from UGA's Facilities Management Division.