Executive Assistant to the Director

University of Georgia; Kentucky; On-site; USD 60,000 - 65,000; Full time

Job summary

University of Georgia’s Georgia Museum of Art seeks an Executive Assistant to the Director to manage a fast-paced office. This role serves as the primary liaison with patrons, donors, senior staff, and external partners, coordinating schedules, travel, and confidential matters on behalf of the Director and Museum.

The position requires a Bachelor’s degree or equivalent plus two years’ related experience, excellent organizational abilities, and discretion with sensitive information.

Qualifications

• Bachelor’s degree or equivalent plus 2 years of related experience.
• Strong organizational and communication skills.
• Ability to handle confidential information and manage the director’s schedule.

Responsibilities

• Oversee daily activities of the director’s office and act as the primary contact for internal and external constituents.
• Maintain the director’s schedule and arrange meetings, conference calls, and travel.
• Prepare and process travel authorizations and expenses; assist senior staff with travel policies and procedures.

Skills

Organizing and coordinating

Independent work

Professionalism and discretion

Office management

Dictation skills

Education

Bachelor’s degree or equivalent plus 2 years of related experience

Tools

Database management

Word processing

Job description

Executive Assistant to the Director

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Posting Details

Posting Number S15643P

Working Title Executive Assistant to the Director

Department SRVPAA-Georgia Museum of Art

About the University of Georgia Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department College/Unit/Department website

Posting Type External Retirement Plan TRS or ORP

Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time

Work Schedule Additional Schedule Information 40.00 weekly

Advertised Salary $60K-$65K; Commensurate with Experience

Posting Date 08/21/2026 Open until filled No Closing Date 08/31/2026 Proposed Starting Date 09/14/2026

Special Instructions to Applicants Location of Vacancy Athens Area

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).

USG Core Values Statement The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information Classification Title Executive Assistant II FLSA Non-Exempt FTE 1.00 Minimum Qualifications

Bachelor’s degree or equivalent plus 2 years of related experience

Preferred Qualifications

Position serves as executive and administrative support for the director’s office, overseeing daily operations in a high energy atmosphere. Position is the principle point of administrative contact and liaison with patrons, donors, senior administrative officials, CEOs, staff, other museum professionals, artists. Coordinates the work of support and operational staff. Performs data gathering and analysis and compiles and packages statistics for consumption by key constituents, such as the Provost’s Office and donors, or for public presentations. The position also prepares non-routine correspondence, both written and digital, on behalf of the Director and Museum, which may be sensitive and confidential. This position works with director on confidential personnel matters, communicates with major contributors and donors, and organizes director’s schedule and travel.

Knowledge, Skills, Abilities and/or Competencies

• Possess organizing and coordinating skills
• Able to work independently, make administrative and procedural decisions
• Able to anticipate and troubleshoot problems with minimal interruption to director; possess professionalism, confidentiality, diplomacy, good memory;
• Office management skills, including database management, word processing (WP 5.1 and WORD ); Resourceful and possess excellent command of English language;
• Ability to take dictation; stewardship skills necessary in dealing with patrons and donors.

Physical Demands

• Carry mail totes weighing up to 25 pounds
• Bending, squatting for filing and sitting for long periods of time.

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

• Oversight of daily activities of director’s office, including serving as principle point of contact for director with both university and external constituents.
• Manages communication for director by email, written correspondence, and phone with patrons, major donors, peers, professional associates, museum directors, organization chairs, CEOs, senior UGA administrators.

Percentage of time 60

Duties/Responsibilities

• Maintains director’s schedule.
• Arranges meetings, conference calls, stewardship functions, committee meetings.
• Makes travel arrangements for the director. Frequently, trips are multi-purposed and complicated.

Percentage of time 15

Duties/Responsibilities

• Submits director’s travel authorizations, expenses and other expenditure documents for reimbursement.
• As directed by director, assist other senior staff with travel expense reports, TA’s, and travel policies and procedures.

Percentage of time 10

Duties/Responsibilities

• Serves as general office manager. Duties include: collecting and distributing mail and packages, maintaining workroom and office supply inventory for all staff, preparing UGAMart requisitions for office supplies, maintaining GMOA association memberships, submitting invoices to the business office for payment.
• Serves as museum contact for Canon copier maintenance and trouble-shooting and for 3rd floor facility issues. Coordinates with UGA custodial crew and museum building maintenance supervisor on concerns such as restroom supplies and general maintenance visits from UGA’s Facilities Management Division.

Percentage of time 15

Contact Information

Recruitment Contact Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name: Parris Baker-Coley

Recruitment Contact Email: [e-mail]

Recruitment Contact Phone:

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV

Optional Documents

• Cover Letter