Executive Assistant to the Dean - School ofPublic Health

Wayne State University; Detroit (MI); On-site; USD 70,000 - 86,000; Full time

Job summary

Wayne State University is seeking an Executive Assistant to the Dean in the School of Public Health at the Detroit campus. The role provides high-level administrative support and acts as the hub for the Dean's Office, coordinating calendars, communications, meetings, and events.

The successful candidate will manage complex schedules, prepare briefing materials, handle confidential information, and collaborate with the Dean and Strategic Initiatives to advance school priorities.

Qualifications

• Bachelor's degree from an accredited college or university in business, public administration, communications, healthcare, public health, or related field.
• Minimum five years in progressively responsible administrative or office management positions supporting executives.
• Demonstrated experience managing complex executive calendars and communications.
• Ability to leverage digital technologies and administrative systems to improve efficiency.
• Event planning experience preferred.

Responsibilities

• Manage the Dean's calendar, meetings, travel, and stakeholder engagements with independent prioritization.
• Draft, edit, and coordinate correspondence, presentations, reports, agendas, and briefing materials.
• Coordinate meetings, retreats, advisory activities, accreditation visits, and events sponsored by the Dean's Office.
• Ensure confidentiality and collaborate with the Dean and School leadership to support priorities.
• Provide high-level executive and administrative support as the operational hub of the Dean's Office.

Skills

Communication skills

Organizational skills

Confidentiality

MS Office

Education

Bachelor's degree

Tools

MS Office

Job description

Executive Assistant to the Dean - School ofPublicHealth

Wayne State University is searching for an experienced ExecutiveAssistant to the Dean - School of Public Health at its Detroitcampus location.

Wayne State is a premier, public, urban research university locatedin the heart of Detroit, Michigan where students from allbackgrounds are offered a rich, high-quality education. Ourdeep-rooted commitment to excellence, collaboration, integrity,diversity and inclusion creates exceptional educationalopportunities which prepare students for success in a globalsociety.

Essential functions (job duties):

T he Executive Assistant provides high-level executive andadministrative support and serves as the operational hub of theDean's Office. The position manages scheduling, communications,administrative operations, meetings, and event coordination toensure the efficient functioning of the office. The ExecutiveAssistant serves as a trusted point of contact for internal andexternal stakeholders, exercises independent judgment in handlingconfidential matters, and works closely with the Dean and Directorof Strategic Initiatives to support execution of school priorities.This position reports to the Dean of the School of PublicHealth.

EXECUTIVE CALENDAR + ADMINISTRATIVE SUPPORT: Manage the Dean'scomplex and dynamic calendar, coordinating a high volume ofmeetings, events, travel, and stakeholder engagements. Independently prioritize requests, resolve scheduling conflicts,track commitments, deadlines, and follow-up activities to ensureeffective use of the Dean's time. Manage travel arrangements,purchasing, expense reporting, reimbursements, records management,supplies, and related administrative systems. Develop and maintainefficient office procedures and identify opportunities to improveworkflows through technology and process improvements.

STAKEHOLDER RELATIONS + OFFICE COORDINATION: Serve as a primarypoint of contact for the Office of the Dean, responding to andprioritizing inquiries from internal and external stakeholders,addressing routine matters independently, and facilitatingappropriate follow-up . Coordinate faculty affairs and otheradministrative processes managed through the Dean's Office,ensuring confidentiality, compliance with university policies, andeffective collaboration across the s chool and u niversity.

EXECUTIVE COMMUNICATION + BRIEFING SUPPORT: Draft, edit, andcoordinate correspondence, presentations, reports, agendas,briefing materials, and other communications on behalf of the Dean.Research and compile background information from a variety ofsources and prepare summaries to support meeting preparation.Ensure the Dean is informed and prepared for meetings,presentations, and public engagements. Exercise discretion inhandling highly sensitive and confidential information.

EVENT + PROJECT COORDINATION: Coordinate meetings, retreats,advisory board activities, accreditation visits, communityengagement events, and other activities sponsored by the Dean'sOffice. Manage logistics, scheduling, communications, materialspreparation, and operational support. Coordinate administrativeprojects and follow-up activities assigned by the Dean and monitorprogress against established timelines.

Perform other related duties as assigned.

Qualifications:

Education: Bachelor's degree

• Bachelor's degree from an accredited college or university inbusiness, public administration, communications, healthcare, public health, or a related field, or an equivalent combination ofeducation and experience.
• Minimum five years in progressively responsible administrativeor office management positions in support of organizationalexecutives; in higher education, healthcare, public health,government, or another complex organizational environmentpreferred.
• Demonstrated experience managing complex executive calendars,communications, and administrative processes.
• Demonstrated ability to leverage digital technologies andadministrative systems to improve efficiency and workflowmanagement.
• Event planning experience preferred.

Experience: Specialist (minimum 5 years of job-relatedexperience)

Knowledge, Skills, and Abilities:

• Communication and Relationship Management: Excellent written,verbal, and interpersonal communication skills. Demonstratedability to communicate clearly, concisely, and professionally withdiverse constituencies, including faculty, staff, students,university leadership, community partners, and externalstakeholders. Strong editing, proofreading, and correspondencepreparation skills.
• Organization al and Administrative Excellence: Exceptionalorganizational and time-management skills with the ability to manage multiple priorities, coordinate complex schedules andactivities, and meet demanding deadlines. Demonstrated attention to detail, accuracy, and follow-through. Ability to anticipate needs,proactively address issues, and effectively manage competingresponsibilities in a fast-paced environment.
• Professional Judgment and Confidentiality: Strong analyticaland problem-solving skills with the ability to exercise soundjudgment and make decisions within established policies andprocedures. Ability to handle sensitive, confidential, and highlyvisible matters with discretion, professionalism, anddiplomacy.
• Technology and Administrative Systems: Advanced proficiencywith Microsoft Office applications, including Outlook, Word,PowerPoint, Excel, and Teams. Ability to learn and effectivelyutilize new technologies, digital tools, and administrative systemsto improve efficiency, communication, and workflowmanagement.
• Collaboratio n and Customer Service: Commitment to providingexceptional customer service and fostering positive experiences forinternal and external stakeholders. Ability to build productiveworking relationships, work independently and collaboratively,adapt to changing priorities, and respond effectively to unexpectedchallenges.

School/College/Division:

H22 - School of Public Health

Primary department:

H2201 - School of Public Health Admin

Employment type:

• Regular Employee
• Job type: Full Time
• Job category: Staff/Administrative

Funding/salary information:

• Compensation type: Annual Salary
• Salary hire maximum: 78,100

Working conditions:

Normal office environment. Normal business hours Monday throughFriday, with flexibility for any evening or weekends.

Job openings:

• Number of openings: 1
• Reposted position: NoReposted reason: None (New Requisition)

Background check requirements:

University policy requires certain persons who are offeredemployment to undergo a background check, including a criminalhistory check, before starting work. If you are offered employment,the university will inform you if a background check isrequired.