Project Assistant, WSU Public Health Program - Dept. Internal Medicine

Wayne State University; Detroit (MI); On-site; USD 40,000 - 55,000; Full time

Job summary

Wayne State University is seeking a Project Assistant for the WSU Public Health Program in the Department of Internal Medicine at the Detroit campus. The role supports development and maintenance of the Tolan Park Adult HIV Program, coordinating activities and liaising with faculty, staff, vendors, and funders.

The position involves handling program operations, scheduling, materials preparation, and assisting leadership with audits and site visits.

Qualifications

• Bachelor's degree in Public Health, Healthcare Administration, Business Administration or related field.
• An equivalent combination of job-related experience and education will be considered.
• 3–4 years of job-related experience in community-based health programs preferred.
• Experience with data handling, creating charts/graphs, and supporting audits/site visits.
• Experience with purchasing and inventory of supplies/resources.

Responsibilities

• Coordinate program activities and assist in development, implementation and maintenance of the HIV program.
• Serve as liaison for faculty, staff, students, vendors, and external funders.
• Prepare written correspondence, reports, and informational materials for program activities.
• Monitor budget expenditures and assist in grant submissions and site visits.

Skills

Grant writing

Communication

Interpersonal skills

Bookkeeping

Excel

Education

Bachelor's degree

Public Health related field

Tools

MS Office

Job description

Project Assistant, WSU Public Health Program - Dept. InternalMedicine

Wayne State University is searching for an experienced ProjectAssistant, WSU Public Health Program - Dept. Internal Medicineat its Detroit campus location.

Wayne State is a premier, public, urban research university locatedin the heart of Detroit, Michigan where students from allbackgrounds are offered a rich, high-quality education. Ourdeep-rooted commitment to excellence, collaboration, integrity,diversity and inclusion creates exceptional educationalopportunities which prepare students for success in a globalsociety.

Essential functions (job duties):

Job Purpose:

The Project Assistant will provide specialized staff support andassistance in development, implementation, and maintenance of theTolan Park Adult HIV Program. This position will apply establishedtechniques and methods in servicing internal and external clients,including subcontracted agencies, collaborating programs, andexternal funders; develop new systems as needed to respond tochanging programmatic landscape; and assist administrativeleadership team with operational goals, objectives, and services.This position reports to the Associate Director, WSU InfectiousDisease Public Health Programs.

Essential Functions:

Participate in and coordinate specific program/project activities,research methodologies, and initiatives. Interface withprogram/project staff participants and supporters to assess anddetermine goals, objectives, and needs. Recommend proceduralchanges to support operational activities, develop materials andinformational/promotional activities. Serve as an information source and liaison for the faculty, staff,students, vendors, outside agencies, and the public. Answerquestions, provide information and resolve routine problemsregarding operations and services. May represent organizations toobtain and exchange information and may conduct on-site visits toestablish relationships. May negotiate vendor services, assist inobtaining conference sponsorship. Maintain calendar, schedule appointments for meetings,presentations, activities, services, and conferences and complextravel arrangements. Assist in day-to-day administration ofoperational activities, establish work schedules and agendas,assign and monitor program/project work activities, and conductmeetings to evaluate work activities. Develop and maintain systems to prepare for multiple annual sitevisits and audits by funders. Coordinate teams in preparation forsite visits and coordinate responses to site visit reports. Ensureall administrative elements are reviewed and accurate. Coordinate grant submissions ensuring proper formatting, copyediting, and timing. Prepare written correspondence, memorandums,reports, and informational pieces on program activities. Develophandbooks, brochures, and/or informational packets related toprogram/project. May perform complex typing duties and processcomplex documentation with the use of appropriate software. Monitor unit-budgeted expenditures accounts for supplies andresources. Prepare financial activity reports on programs and otherbudget allocations. Complete statistical reports on operational andrelated fiscal activities to keep program leadership apprised ofneeds or concerns. Handle purchasing of approved expenses. Coordinate use of facilities, services and equipment which includesspace leasing, subcontracting arrangements as well as initiatingrequests for services such as building or equipment maintenance andprinting/duplicating services, etc. Interface with appropriateUniversity personnel to obtain and exchange information. May functionally supervise very small (1-2) part-time temporarystudent, college work study, and technician support staff.Interview and recommend employment, discipline and evaluation offull-time and temporary support staff. Plan and assign workactivities; train in appropriate office methods and procedures andmonitor workflow and staffing levels. Perform other related duties as assigned.

Qualifications:

Education:

Bachelor's degree

Bachelor's degree with from an accredited college or university inPublic Health, Healthcare Administration, Business Administrationor related field. An equivalent combination of job-relatedexperience and education will be considered.

Experience:

Intermediate (3 to 4 years job-relatedexperience)

Experience in community-based health programs and services isstrongly preferred.

Experience in organizational management and project planning.

Experience working with data, creating charts, graphs andtables.

Experience supporting program audits or compliance sitevisits.

Experience working with research projects.

Experience purchasing and inventory of supplies andresources.

Experience handling business office operations.

Knowledge, Skills, And Abilities:

• Knowledge of preparing grant applications and proposals
• Ability to communicate effectively, both verbally and in writing,and have a high level of customer service skills.
• Strong interpersonal skills to establish and maintain productiveworking relationships with physicians, patients,their families,and other individuals both inside and outside the practice area.
• Ability to perform bookkeeping duties, including strong analyticaland problem-solving skills.
• Ability to establish and meet deadlines, work under pressure, andfunction independentl y.
• Moderate to high skill level utilizing Microsoft Office products,especially Excel.

Preferred qualifications:

School/College/Division:

H06 - School of Medicine

Primary department:

H0609 - Internal Medicine

Employment type:

• Regular Employee
• Job type: Full Time
• Job category: Staff/Administrative

Funding/salary information:

• Compensation type: Annual Salary
• Hourly rate:
• Salary minimum: TBD
• Salary hire maximum: TBD

Working conditions:

Normal Office Environment. Overtime may be required. Occasionallocal travel may be required. Some evening or weekend hours may benecessary.

Job openings:

• Number of openings: 1
• Reposted position: No
• Reposted reason: None (New Requisition)
• Prior posting/requisition number:

Background check requirements:

University policy requires certain persons who are offeredemployment to undergo a background check, including a criminalhistory check, before starting work. If you are offered employment,the university will inform you if a background check isrequired.