Executive Assistant to the Dean - Scheduling, Travel & Projects

Touro College & University System; North Great River (NY); On-site; USD 53,000 - 66,000; Full time

Job summary

The Executive Assistant to the Dean of Touro Law Center supports the Dean's Office and the broader operation of the Center. This role handles a wide range of administrative tasks and acts as a primary point of contact for internal and external partners.

The successful candidate will manage calendars, coordinate travel, prepare reports, and maintain confidential records, while ensuring smooth day-to-day operations and timely communication across departments.

Qualifications

• Bachelor's degree preferred.
• Minimum of 3-5 years of experience in an executive-level office setting.

Responsibilities

• Works directly with the Dean on a wide range of administrative tasks.
• Provides administrative and secretarial support to the Dean including: sorting mail, preparing letters for signature, answering phones, and other tasks as assigned by the Dean.
• Completes research projects and prepares reports for the Dean.
• Maintains daily calendars for the Dean including scheduling appointments.
• Makes arrangements for conferences and travel for the Dean including: registration, hotel, airline/train/car arrangements, reimbursement requests.
• Maintains records and files for all work performed for the Dean.
• Maintains updated files on all senior administrators, faculty and adjuncts.

Skills

Project management

Communication skills

Time management

Education

Bachelor's degree preferred

3-5 years executive office experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Internet search engines

Job description

The Executive Assistant to the Dean of Touro Law Center supports the Dean's Office and the broader operation of the Center. This role handles a wide range of administrative tasks and acts as a primary point of contact for internal and external partners.

The successful candidate will manage calendars, coordinate travel, prepare reports, and maintain confidential records, while ensuring smooth day-to-day operations and timely communication across departments.