Executive Assistant to the Dean

University of Alaska; Fairbanks (AK); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Full benefits package

Retirement options

12 paid holidays per year

Job summary

The College of Indigenous Studies at the University of Alaska Fairbanks is seeking an organized Executive Assistant to the Dean. This role provides high-level administrative support and acts as a trained backup for faculty services processes, coordinating with the Rural, Community and Native Education Faculty Services Administrator.

You will work closely with the Dean to manage day-to-day operations, communications, and events, while building cross-training to ensure continuity in faculty

Qualifications

• Experience supporting senior leadership in a complex organization.
• Ability to manage confidential information with integrity and discretion.
• Experience in a university, college, or academic setting is a plus.

Responsibilities

• Provide high-level administrative support to the Dean.
• Coordinate events, communications, and calendars for the Dean and CIS.
• Back up faculty services processes, ensuring continuity for personnel actions.

Skills

Executive support

Calendar management

Stakeholder communication

Confidentiality

Education

Bachelor's degree or higher preferred

Job description

The College of Indigenous Studies (CIS) at the University of Alaska Fairbanks is seeking an organized, collaborative, and detail-oriented Executive Assistant to the Dean. This position provides high-level administrative support to the Dean and serves as a trained backup for faculty services processes in coordination with the Rural, Community and Native Education Faculty Services Administrator. Join a dynamic team dedicated to advancing Indigenous education and research in the Arctic.

This is a unique opportunity to play a central role in the College of Indigenous Studies at one of the nation's most distinctive universities. You will work directly alongside the Dean, serving as a trusted partner in shaping the college's day-to-day operations, communications, and events. You'll also build cross-training in faculty services processes, positioning you as a key backup resource that supports continuity for faculty personnel actions. You'll be part of a mission-driven community that centers Indigenous knowledge, culture, and community — and your work will have a direct impact on students, faculty, and the broader UAF community.

Successful candidates will bring experience supporting senior leadership in a complex organizational environment and a strong ability to manage confidential information with integrity. You should be comfortable juggling a fast-paced calendar, coordinating events and communications, and communicating proactively with a wide range of stakeholders. An interest in learning faculty affairs or HR-adjacent processes is a plus, as it will support your role as a backup resource for faculty services, but is not required at the time of hire.

Minimum Qualifications:

Three years college coursework and three years progressively responsible experience related to the program specialty, or an equivalent combination of training and experience.

Position Details:

This position is located on the University of Alaska campus in Fairbanks. This is a regular full-time, term-funded, exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 79, based on education and experience.

Application review will begin on September 23, 2026. To ensure consideration, please submit your application by 11:55 PM Alaska Standard Time on September 22, 2026.

To view the full list of job responsibilities, please click HERE.

If you have any questions regarding this position, please contact Bryan Hoppough, CIS HR Coordinator, at [e-mail] or 907-474-6569.

To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

This is a term-funded position reviewed annually for contract renewal at the University's discretion.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the ADA team at [e-mail].

The University of Alaska (www.alaska.edu) is an Equal Opportunity/Equal Access Employer and Educational Institution. The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.

Access to the reports is available at:

UAA:

Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension. Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or [e-mail]/907-786-1214 or [e-mail].

UAF:

Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus. Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or [e-mail].

UAS:

Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus. Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing [e-mail].