Administrative Assistant University of Alaska

Cosmotek College; Fairbanks (AK); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Retirement options

Annual leave

12 paid holidays per year

Tuition waivers for employees and/or 1

Medical, dental and vision coverage

Job summary

The Administrative Assistant position supports the College of Liberal Arts at the University of Alaska, Fairbanks, providing high-level operational, financial, and program support across academic units. The role serves as a key contact for students, faculty, staff, and the public, coordinating day-to-day administrative functions, communications, scheduling, and events on campus.

Located on the Troth Yhedda campus in Fairbanks, this full-time, on-site, nine-month term staff role offers a

Qualifications

• High school diploma or equivalent with three years of progressively responsible administrative or office experience.
• Experience with administrative operations, budgeting or purchasing processes, and event coordination is preferred.
• Strong communication and customer service skills are essential.

Responsibilities

• Provide high-level administrative and operational support across multiple academic units.
• Serve as primary contact for students, faculty, staff, and the public; coordinate day-to-day administrative functions, communications, scheduling, and events.
• Demonstrate sound judgment, attention to detail, and professionalism in a diverse campus community.

Skills

Organizational skills

Time management

Communication

Customer service

Education

High school diploma or equivalent

Tools

Enterprise systems (Banner)

Job description

Full job description

• 532369

• Fairbanks, Alaska, United States

• On Campus

• Staff Full-time

• Grade 77

• UAF College of Liberal Arts

This Administrative Assistant position supports the College of Liberal Arts through a centralized administrative model, providing high-level operational, financial, and program support across multiple academic units as needed. The role serves as a primary point of contact for students, faculty, staff, and the public, while coordinating day-to-day administrative functions, communications, scheduling, and events. Assignments may shift based on college priorities and may include support for departments such as Theatre & Film, contributing to a dynamic and collaborative academic environment.

To be successful in this role, candidates should bring strong organizational and time management skills, with the ability to manage multiple priorities and adapt to changing assignments. Effective communication and customer service skills are essential, along with the ability to work both independently and as part of a team. Experience with administrative operations, budgeting or purchasing processes, and event coordination will support success. The ideal candidate demonstrates sound judgment, attention to detail, and professionalism while working with a diverse campus community.

The candidate should have experience in supporting administrative and operational functions within complex organizations such as higher education or government. Skilled in coordinating communications, scheduling, documentation, events, and space logistics. Familiar with budget tracking, procurement, and financial processes. Proficient in standard office software and able to quickly learn enterprise systems (e.g., Banner or similar).

Minimum Qualifications:

High school diploma or equivalent and three years of progressively responsible administrative or office experience, or an equivalent combination of training and experience.

Position Details:

This position is located on the Troth Yhedda campus in Fairbanks, Alaska. This is a full-time (9-months), on-site, non-exempt term staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 77, based on education and experience.

We review applications on a rolling basis. Because we may close the posting once a sufficient pool of qualified candidates is established, we encourage early submission. Please note that once a viable pool is identified, further applications may not be reviewed. Submission of an application does not guarantee review or a job offer.

To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) reserves the right to require employees to work on-site at the UA facilities. Hybrid and remote work may be approved for employees based in Alaska at the University’s discretion. Remote work for employees based outside the State of Alaska may be approved only in exceptional circumstances or when required by the position’s job duties.

• If you have any questions regarding this position, please contact Dee Cardentey, CLA Executive Officer at [e-mail]).

This position is a term-funded position and is reviewed annually for contract renewal at the University’s discretion.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the ADA team at [e-mail].

The University of Alaska (www.alaska.edu) is an Equal Opportunity/Equal Access Employer and Educational Institution. The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

• Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER – Elmendorf Extension, JBER – Richardson Extension, Kenai Peninsula College – Kachemak Bay campus, Kenai Peninsula College – Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College – Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or [e-mail] / 907-786-1214 or [e-mail].

UAF:(Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or [e-mail].

UAS:(Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing [e-mail].