Executive Assistant

Air Comfort, Inc; Phoenix (AZ); On-site; USD 65,000 - 90,000; Full time

Job summary

Global Roofing Group is seeking an Executive Assistant to support the Chief Operating Officer in an in-office role based in Phoenix. The position focuses on organizing leadership activities, coordinating meetings, and ensuring priorities are tracked across teams.

The role requires strong calendar management, communication, and organizational discipline to maintain structure and timely follow-through on initiatives. Occasional travel may be required to support leadership alignment.

Qualifications

• 5+ years of experience supporting senior leaders in a fast-paced environment.
• High school diploma or equivalent required.
• Experience substituting for formal education may apply.

Responsibilities

• Manage and prioritize executive calendar and meetings, coordinating travel as needed.
• Log commitments, deadlines, and responsibilities from leadership meetings.
• Coordinate cross-functional initiatives and ensure alignment with priorities.
• Support integration of new business operations and milestones across divisions.
• Prepare meeting agendas, dashboards, and reporting summaries for leadership.
• Draft clear internal communications and maintain organized information flow.
• Establish structured documentation and initiative trackers to keep leadership informed.
• Travel as needed to support leadership meetings and strategic initiatives across locations.

Skills

Executive calendar management

Priority management

Commitment tracking

Executive coordination

Operational support

Reporting & dashboards

Communication flow

Documentation systems

Travel coordination

Education

High school diploma or equivalent

Tools

Scheduling tools

Spreadsheets

Job description

About Us

Global is a powerhouse in the commercial roofing industry. Trusted by Fortune 500 companies, property managers, and developers across the globe. Since 1971, we've delivered innovative, high-quality roofing solutions for commercial, industrial, and multi-family properties.

Why Join Us

This isn't just another Project Manager role; it's your opportunity to drive growth for a leading contractor making big moves nationwide. We'll give you the tools, resources, and support to succeed, along with a culture that celebrates achievement and rewards results. At Global, we believe a team is always stronger than an individual.

Position Overview

We are looking for a highly organized and dependable Executive Assistant to support the Chief Operating Officer. This position is an in-office role and relocation will not be provided.

This role plays an important part in helping leadership stay organized, ensuring meetings are well coordinated, and making sure priorities and commitments stay on track. The Executive Assistant helps bring structure and follow-through to daily executive operations while supporting communication and coordination across teams.

This position is ideal for someone who enjoys managing priorities, keeping work organized, and helping important initiatives move forward smoothly.

Essential Function and Responsibilities

• Executive Calendar & Priority Management: Manage and prioritize the President's calendar to ensure alignment with operational priorities and strategic initiatives. Coordinate meetings, travel schedules, and leadership engagements while protecting time for high-impact work. Ensure meetings are properly scheduled, organized, and prepared in advance.
• Commitment Tracking & Follow-Through: Maintain a structured commitment log capturing action items, deadlines, and responsibilities emerging from leadership meetings. Track progress and follow up with internal stakeholders to ensure commitments are completed on schedule.
• Executive Coordination & Operational Support: Provide coordination support across key leadership initiatives and operational priorities. Help ensure cross-functional communication between operations, project management, and leadership teams remain organized and aligned.
• Business Integration & Initiative Tracking: Support leadership efforts related to the integration of newly acquired business operations in Houston. Assist with tracking milestones, monitoring progress on strategic initiatives, and maintaining visibility across multiple workstreams.
• Executive Reporting & Meeting Preparation: Assist with preparation of leadership meeting agendas, dashboards, and reporting summaries. Capture action items, decisions, and next steps from executive meetings and distribute follow-up communications to ensure accountability and clarity.
• Communication & Information Flow: Support clear and organized communication between the President, leadership team, and operational partners. Assist with drafting internal communications, organizing updates, and ensuring important information flows efficiently across teams.
• Organizational Discipline & Administrative Leadership: Establish organized systems for documentation, tracking, and operational follow-up. Maintain structured files, meeting notes, and initiativetrackers to ensure leadership priorities remain visible and progressing.
• Travel Requirements While this position is primarily based in Phoenix, occasional travel may be required to support leadership meetings, strategic initiatives, and integration activities across division locations. Travel frequency will vary based on business needs.
• Performs related duties within the scope of the role and level of responsibility as needed to support business operations.

Skills and Qualifications

• Minimum 5+ years of experience supporting senior leaders or executives in a fast-paced business environment.
• High school diploma or equivalent required.
• Additional administrative, operational, or executive support experience may substitute for formal education.
• Strong organizational, planning, and time management skills.
• Demonstrated ability to manage multiple priorities simultaneously.
• High level of professionalism and discretion when working with senior leadership.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to maintain organized systems.
• Proficiency with scheduling tools, spreadsheets, and digital collaboration platforms.
• Experience supporting leadership in construction, engineering, or project-based environments is helpful but not required.

Equal Opportunity Employer

Global Roofing Group is an equal opportunity employer. We are committed to fostering a diverse and inclusive workplace where all individuals are valued and treated with respect. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.