Executive Assistant to the Commissioner

Cityofnewyork; New York (NY); On-site; USD 50,000 - 63,000; Full time

Job summary

The City of New York’s NYC Parks is seeking a Community Coordinator to provide executive-level support to the Parks Commissioner and Chief of Staff. You will manage the complex schedule, coordinate meetings, and oversee travel from Arsenal, Manhattan.

You will handle calendar changes, coordinate cross-division briefings, book conference rooms, approve attendance requests, and facilitate City Hall approvals as priorities shift.

Qualifications

• Bachelor’s degree with two years of related community work experience.
• High school diploma with six years of related community work experience.
• Equivalent combination of education and experience with at least one year in duties described.

Responsibilities

• Provide executive-level support to the NYC Parks Commissioner and Chief of Staff.
• Manage a complex schedule for the Commissioner and Chief of Staff.
• Handle frequent scheduling reprioritizations with independent decision-making.
• Track calendar changes with a two-week lookahead plan.
• Coordinate briefings across divisions for all meetings and events.
• Manage conference room bookings and travel timing with drivers.
• Oversee vacation requests and mandatory training for the team.
• Approve internal event attendance requests and City Hall approvals.
• Other duties as assigned by the Commissioner’s team.

Skills

Executive support

Calendar management

Scheduling coordination

Decision-making

Education

Bachelor’s degree + 2 years community work

High school + 6 years related experience

Equivalent to 1 or 2 + 1 year experience

Job description

Description

NYC Parks is the steward of more than 30,000 acres of land 14 percent of New York City including more than 5,000 individual properties ranging from Coney Island Beach and Central Park to community gardens and Greenstreets. We operate more than 800 athletic fields and nearly 1,000 playgrounds, 1,800 basketball courts, 550 tennis courts, 66 public pools, 52 recreational facilities, 15 nature centers, 14 golf courses, and 14 miles of beaches. We care for 1,200 monuments and 23 historic house museums. We look after 666,000 street trees, and five million more in parks. We are New York City's principal providers of recreational and athletic facilities and programs. We are home to free concerts, world-class sports events, and cultural festivals.

Major Responsibilities

• Under general direction, with wide latitude for independent initiative and judgment, provide executive-level support to the NYC Parks Commissioner and Chief of Staff.
• Manage a complex schedule for the Commissioner and Chief of Staff.
• Handle frequent scheduling reprioritizations that will often require independent decision-making.
• Proactively manage calendar changes by tracking requests and managing 2-week lookahead schedules.
• Coordinate briefings across divisions for all meetings and events.
• Manage conference room bookings.
• Coordinating with the Commissioner’s drivers on travel times.
• Oversee vacation requests and mandatory training requirements for the Commissioner’s team.
• Approve internal event attendance requests and facilitate City Hall Approvals for Commissioner attendance at events.
• Other duties as assigned by the Commissioner’s team, including the Chief of Staff, Deputy Chiefs of Staff, and Strategic Advisor.

Work Location: Arsenal, Manhattan

*Current City Employees please include your ERN on your cover letter and resume.

NOTE: All resumes must be received no later than the last day of the posting period. References will be required upon request. Fees: Hired candidates will be subject to a processing fee between $40.00 to $101.00 based on the salary range of title. Hired candidates who are not currently employed by the City will be subject to a $107.50 background check fee.

nyc.gov/parks

MOVEMENT IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW.

For information about applying for Civil Service Exams go to: Civil Service Exams - Department of Citywide Administrative Services (nyc.gov)

Education and Experience Requirements

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Position ID

COMMUNITY COORDINATOR - 56058