Executive Assistant to the Commissioner

City of New York; New York (NY); On-site; USD 52,000 - 68,000; Full time

Job summary

The City of New York, NYC Parks, seeks a Community Coordinator to assist the Commissioner and Chief of Staff from its Arsenal, Manhattan location. This role demands proactive calendar management, coordination of meetings and travel, and preparation of briefing materials across divisions.

The successful candidate will demonstrate strong writing and communication skills, exceptional organization, and the ability to work both independently and with colleagues in a fast-paced public environment.

Qualifications

• Bachelor's degree and two years of related community work experience.
• Alternative: high school diploma and six years of related experience.
• Equivalency with at least one year of the first option acceptable.

Responsibilities

• Provide executive-level support to the NYC Parks Commissioner and Chief of Staff.
• Manage a complex schedule for the Commissioner and Chief of Staff.
• Coordinate briefings across divisions for all meetings and events.
• Manage conference room bookings and travel coordination with drivers.
• Oversee vacation requests and mandatory training for the team.

Skills

Communication skills

Organizational skills

Independent work

Discretion

Microsoft Office

Driver license

Education

Bachelor's degree

High school diploma

Tools

MS Office

Excel

PowerPoint

Access

Job description

NYC Parks is the steward of more than 30,000 acres of land 14 percent of New York City including more than 5,000 individual properties ranging from Coney Island Beach and Central Park to community gardens and Greenstreets. We operate more than 800 athletic fields and nearly 1,000 playgrounds, 1,800 basketball courts, 550 tennis courts, 66 public pools, 52 recreational facilities, 15 nature centers, 14 golf courses, and 14 miles of beaches. We care for 1,200 monuments and 23 historic house museums. We look after 666,000 street trees, and five million more in parks. We are New York City's principal providers of recreational and athletic facilities and programs. We are home to free concerts, world-class sports events, and cultural festivals.

Major Responsibilities

• Under general direction, with wide latitude for independent initiative and judgment, provide executive-level support to the NYC Parks Commissioner and Chief of Staff.
• Manage a complex schedule for the Commissioner and Chief of Staff.
• Handle frequent scheduling reprioritizations that will often require independent decision-making.
• Proactively manage calendar changes by tracking requests and managing 2-week lookahead schedules.
• Coordinate briefings across divisions for all meetings and events.
• Manage conference room bookings.
• Coordinating with the Commissioner’s drivers on travel times.
• Oversee vacation requests and mandatory training requirements for the Commissioner’s team.
• Approve internal event attendance requests and facilitate City Hall Approvals for Commissioner attendance at events.
• Other duties as assigned by the Commissioner’s team, including the Chief of Staff, Deputy Chiefs of Staff, and Strategic Advisor.

Work Location: Arsenal, Manhattan

COMMUNITY COORDINATOR - 56058

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills

• At least 2 years of consecutive city service.
• At least two to five years of experience in directly supporting senior executives, complex coordination of activities, management or comparable experience.
• Excellent writing and verbal communication skills.
• Ability to work independently as well as collaboratively with colleagues.
• Exceptional organizational skills, including the ability to manage multiple tasks and projects simultaneously while meeting deadlines.
• Experience handling sensitive and confidential information.
• Proficiency in Microsoft Office suite, Excel, Access and PowerPoint.
• Valid New York State driver license.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

Residency in New York City, Nassau, Orange, Rockland, Suffolk, Putnam or Westchester counties required for employees with over two years of city service. New York City residency required within 90 days of hire for all other candidates.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

MOVEMENT IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW.