Executive Assistant to the Chairman & Project Manager

Black Dragon Capital; Boynton Beach (FL); Remote; USD 70,000 - 90,000; Full time

Job summary

A leading private equity firm in South Florida is seeking a highly skilled Executive Assistant to support its Founder and CEO. The candidate must have significant experience with C-level executives, strong project management skills, and the ability to work independently and proactively. This fully remote position involves occasional travel to the Boca Raton office and significant administrative responsibilities.

Qualifications

• Seven years C-level executive support experience required.
• Expert level communication skills mandatory.
• Organizational skills for multitasking and task prioritization essential.

Responsibilities

• Coordinate administrative support tasks including travel and calendar management.
• Analyze project standards and prepare project plans for timely completion.
• Manage confidential correspondence and provide sophisticated calendar management.

Skills

Organizational

Communication

Project Management

Education

Bachelor's degree in Business Administration or Finance

Tools

Microsoft Office365

Job description

REPORTING TO: Founder and CEO, Black Dragon.

This role is fully remote with the occasional day weekly or bi-weekly in the office.

You must be located in the South Florida area.

About Us

Black Dragon Capital LLC (BDC) is a unique growth-oriented private equity firm focused on investing in areas where information technology is enabling the disruption of industries by allowing a faster, better and more economically compelling way to solve industry issues. We seek to benefit from a diverse perspective combined with high performance operating and investment executives. We hire and promote based on merit, without bias, and make a genuine effort to ensure we have a diversified team that aligns with the diversity of our portfolio companies and their clients. We intend to maintain over 65% of our team members as culturally or gender diverse and work hard to foster a supportive and welcoming workplace. Bringing a leadership and advisory group of successful entrepreneurs, former operators and deal making experience, Black Dragon’s team has a track record of building market leading companies, driving above market returns and accelerating growth and profitability through its distribution connections, strategic advice, and active participation within our investments, primarily in financial technologies, eCommerce, and sports and media technology markets.

Position Overview

This position will become part of the project and support team for our Founder and Chairman. You will be his head executive assistant you’ll coordinate administrative support tasks such as travel, calendar management, and managing meeting requests as well as coordinate board meetings, events, and handle projects that may include his personal foundation, For A Bright Future Foundation. You will also be coordinating personal tasks as well to make the Chairman as efficient as possible. We are an operationally led firm and culture that applies our unique operational knowledge into how we operate the firm and manage our investments. What sets us apart is that the same entrepreneurial spirit and energy that made us successful in an operational role should translate to building a different kind of investment firm

About You

You’ve been an assistant to a senior leader of a company, so you’re comfortable working in a dynamic, fast-paced environment. Your past roles have exposed you to or have required you to be responsible for project management. You’ve had to make tough judgment calls in a variety of situations and can quickly understand your Executive’s needs and preferences well enough to comfortably make decisions autonomously and anticipate how to provide support. You’re a forward-looking thinker, who actively seeks opportunities, proactively proposes solutions, and consistently meets deadlines. You’re a resourceful team player but also enjoy working independently at times. You have a high attention to detail, accuracy and have a strong and extensive background in facilities, office and executive administration. You like being committed to a team and understand that this requires a level of effort that comes with the role. While we work hard and strive for performance, we understand that we control our time through our preparation and attention to detail. This role requires 24/7 availability even though it often won’t be needed.

Responsibilities

Administrative Responsibilities:

• Anticipate Needs and Preferences: We need an individual who has the exceptional ability to anticipate the needs and preferences of the Executive. This means not constantly relying on him for direction but having the foresight to predict and plan.
• Compose, prepare or process correspondence and various documents that are often confidential, which require a sense of discretion and protection to the organization.
• Assist in preparation of Microsoft Office365 based deliverables, including processing changes and final format of various documents in Word, PowerPoint, and Excel.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the team.
• Provide sophisticated calendar management: Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Keeping Executive updated on upcoming meetings, events or changes to his schedule.
• Serve as the administrative liaison to others in the Company and with clients.
• Travel Arrangements: From booking flights and hotels to sorting out ground transport, airport clue meeting room bookings and facilitating, ensure Executive has complete and updated itinerary prior to travel, continue to monitor travel arrangements for last minute changes - ensuring CEO is updated to all changes.
  
  

Project Management Responsibilities

• Analyzes project standards, methodologies, and impacts with detailed Project Plans, which will include all required activities, tasks, issues, and resources requirements, leading to a successful and timely project completion.
• Provides regular project status reports as required, working and communicating with project team members as needed.
• Develop and report appropriate project metrics.
• Work with operations leadership to determine, analyze, and formulate good practices, workflow processes, issues, and potential solutions on projects.
  
  

Requirements

• The nature of the position will require 24x7 Availability.
• You must be willing to travel, both in the US and internationally, to conferences, business events and other industry events as needed for event support.
• Significant executive support experience, including supporting C-level executives, and a minimum of 7 years’ experience working with C-level executive experience in a fast-paced environment.
• Have a bachelor’s degree in business administration or finance, preferred.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills and the ability to build relationships with staff, board members, external partners and investors.
• Expert level written and verbal communication skills.
• Highly tech savvy and exceptional proficiency in Microsoft Office365.
  
  

Location: Southern Florida candidates who can travel regularly to Boca Raton office and travel to annual conferences as needed.

Job Type: Full-time.

About Black Dragon Capital

Black Dragon Capital (“BDC”) is a minority-controlled, growth driven private equity fund created by technology operating executives with a track record of creating market leading companies and an impressive investment return history. We seek to benefit from a diverse perspective combined with high performance operating and investment executives. We hire and promote based on merit, without bias, and make a genuine effort to ensure we have a diversified team that aligns with the diversity of our portfolio companies and their clients. We intend to maintain over 65% of our team members as culturally or gender diverse, and work hard to foster a supportive and welcoming workplace. BDC focuses on the areas where it has direct operating and investment expertise that include technology investment opportunities in industries disrupted by the impact of digitization on individuals, groups and enterprises such as retail commerce, financial services, healthcare, and sports and media. The operationally focused fund has driven above market returns by creating unique sourcing, funding, recruiting, growth and return opportunities.