Executive Assistant (NYC Based)

Toptal; Wharton (TX); Remote; USD 70,000 - 110,000; Full time

Job summary

Toptal seeks an Executive Assistant to support the CEO in a remote role, focusing on operationally demanding tasks that require attention to detail and organization. The ideal candidate will demonstrate strong judgment, emotional intelligence, and a commitment to driving clarity and accountability across key initiatives. This position emphasizes flexibility and the ability to thrive in a fast-paced environment.

Qualifications

• Bachelor's degree required.
• World-class organization skills and detail-oriented.
• Ability to communicate clearly using digital tools.

Responsibilities

• Provide high-level executive support to the CEO.
• Manage and track progress on ongoing initiatives.
• Handle confidential information with discretion.

Skills

Organization skills

Attention to detail

Emotional intelligence

Problem-solving

Education

Bachelor's degree

Job description

Toptal launches HireGlobal The most competitively priced global workforce payroll platform.

Now hiring

Executive Assistant (NYCBased)

About Toptal

Toptal is a global network of top talent in business, design, and technology that enables companies to scale their teams, on-demand. With $200+ million in annual revenue and team members based around the globe, Toptal is the world’s largest fully remote workforce .

We take the best elements of virtual teams and combine them with a support structure that encourages innovation, social interaction, and fun. We see no borders, move at a fast pace, and are never afraid to break the mold.

Job Summary:

As the Assistant to Toptal’s CEO, you will act as a trusted execution partner on a wide variety of high-importance, detail-intensive initiatives. This role is not about booking calendars or booking travel - it’s about rolling up your sleeves to take on operationally demanding work that requires intelligence, precision, and a strong sense of ownership. The role includes many important but mundane tasks that simply need to be done with care and a willingness to execute. You will be expected to provide high-level executive support to the CEO, consistently demonstrating extreme attention to detail in confidential communications and strategic priorities. You’ll work closely with the CEO to ensure key priorities are executed efficiently and effectively, often navigating ambiguity and managing sensitive information.

This position is ideal for someone who thrives on solving problems, pays close attention to detail, and brings sound judgment to fast-paced, evolving situations. You’ll need to be discreet, highly organized, and consistently reliable - someone the CEO can count on to bring structure, clarity, and high standards to everything you take on.

This is a remote position. We require applicants and the person in this position to reside within NYC. All communication and resumes must be submitted in English.

Responsibilities:

In this role, you will support the CEO across a broad range of operational and administrative tasks, from more mundane responsibilities to important ongoing work, all of which are essential to advancing key priorities. You’ll be responsible for ensuring high-detail, often time-sensitive work is completed accurately and with minimal oversight. This includes tracking progress on ongoing initiatives, anticipating needs, managing follow-through, and contributing to internal and external communications as needed. You’ll also be trusted to handle confidential information with discretion and to collaborate effectively with internal teams and external partners to help keep critical efforts on track.

In the first week, expect to:

• Onboard and integrate into Toptal.
• Rapidly begin learning about Toptal’s history, culture, and vision.
• Spend significant time with the CEO to understand his priorities, working style, and current initiatives.

In the first month, expect to:

• Get up to speed on the CEO’s immediate priorities and ongoing projects, understanding where your support will be most needed.
• Begin taking ownership of key operational and administrative tasks to support the CEO, while exercising discretion and independent judgment.

In the first three months, expect to:

• Begin executing on top initiatives by tracking progress, coordinating next steps and keeping priorities visible and moving.

In the first six months, expect to:

• Show clear, measurable progress across high-priority CEO initiatives, with milestones met and next steps well scoped.
• Become a central partner in how the CEO operates day-to-day, helping maintain momentum, clarity, and accountability.

In the first year, expect to:

• Operate as a trusted, strategic partner to the CEO, driving clarity, alignment, and momentum across high-priority initiatives.
• Continuously raise the bar on strategic execution, visibility and impact for the CEO.

Qualifications and Job Requirements:

• Bachelor’s degree is required.
• Must reside in NYC.
• This is not a 9-to-5 role - you must be highly flexible and responsive when urgency arises.
• You must have world-class organization skills, be highly detail-oriented and comfortable wearing many hats.
• You must have tremendous emotional intelligence, including exceptional foresight and judgment.
• Ownership. You take responsibility for the work you do.
• Quality. You take pride in everything you deliver as a reflection of yourself.
• Integrity, at the highest level. You must be able to exercise good judgment on behalf of others.
• Highly resilient. You must have a growth mindset and be very comfortable giving and taking direct feedback and constructive criticism. You must be an exceptional performer in high-pressure situations.
• Ability to communicate clearly and constantly with teams via Slack and other collaboration tools.
• You must be a world-class individual contributor to thrive at Toptal. You will not be here just to tell other people what to do.

Essential Job Functions

• Regularly and reliably attend scheduled virtual team meetings on camera.
• Work independently with minimal supervision.
• Use all required digital collaboration tools.
• Prioritize and self-manage workflows and deadlines.

US FLSA Classification: Full-Time/Exempt

For Toptal Use Only: #LI-DNI

Who You Will WorkWith

Taso Du Val

Chief Executive Officer

As Toptal’s Chief Executive Officer, Taso manages Toptal’s core team of hundreds of team members distributed throughout the world, with a focus on innovation. Since Toptal was founded in 2010, Taso has led it to become the largest high-skilled, on-demand talent network in the world. Taso serves on the board of multiple organizations, advising on talent strategy and innovation for Fortune 100s and nonprofits. Taso has guest lectured at Harvard Business School, Wharton, and Oxford on talent management and entrepreneurship.

We're changing the way the world works. Toptal is not only a place to progress your career and design your own lifestyle, but also a company where you'll learn how to develop innovations that push business and technology forward.

What is the greatest impact that you have had in a prior role?

Describe the top 3 attributes you seek in a work environment in which you thrive.

What is the highest level of education you have completed? We verify education as a part of our hiring process.

High school diploma

Partially complete College/University; not currently enrolled

Partially complete College/University; currently enrolled and working toward degree

Graduate/Master's degree or above

This role is based in New York City and requires in-person presence. Do you currently reside in New York City or have plans to relocate there?

Yes

No

Have you supported C-level executives or senior leadership in a previous role? If yes, please describe the nature of that support and how you ensured confidentiality in your work.

This is not a 9-to-5 position. Urgency may arise at any time, and flexibility is key. Are you able to be highly flexible and responsive, including outside of typical working hours?

Yes

No

This role includes many essential, sometimes mundane tasks that are critical. How do you stay focused and take pride in executing these responsibilities consistently and with care?

Have you informed your current manager about your interest to change teams?

Yes

No

Have you read through the Internal Transfers page on Confluence?

Yes

No

Have you been in your current role for at least one calendar year?

Yes

No

I would like to be contacted about future Toptal employment opportunities.

Interested in joining our global talent network?