Executive Assistant (Remote Position)

Thrust Aviation; Boca Raton (FL); Remote; USD 85,000 - 170,000; Full time

Job summary

Thrust Aviation seeks an experienced Executive Assistant to support the CEO and leadership team. The role demands a proactive, detail-oriented individual with 2-3 years of experience, exceptional organizational skills, and the ability to work independently. This position involves managing schedules, supporting key projects, and enhancing operational efficiency within a fast-paced aviation environment.

Qualifications

• Minimum 2-3 years of Executive Assistant experience with C-level executives.
• Exceptional organizational and time management abilities.
• Fluent in English, both written and verbal.

Responsibilities

• Manage calendars, coordinate meetings, and book travel for leadership.
• Serve as contact point for communications and coordination.
• Assist in key company initiatives and operational improvements.

Skills

Organizational skills

Time management

Communication skills

Tech-savvy

Resourcefulness

Confidentiality

Proactive execution

Tools

Google Workspace

Slack

Notion

Todoist

ClickUp

Job description

Join to apply for the Executive Assistant (Remote Position) role at Thrust Aviation

Join to apply for the Executive Assistant (Remote Position) role at Thrust Aviation

About The Role

We are seeking a proactive, detail-oriented, and experienced Executive Assistant to support the CEO and leadership team at Thrust Aviation. This role is ideal for someone who has worked at a high level before, knows how to prioritize and anticipate needs, and is comfortable taking ownership of the day-to-day tasks that keep an organization moving forward.

About The Role

We are seeking a proactive, detail-oriented, and experienced Executive Assistant to support the CEO and leadership team at Thrust Aviation. This role is ideal for someone who has worked at a high level before, knows how to prioritize and anticipate needs, and is comfortable taking ownership of the day-to-day tasks that keep an organization moving forward.

As the Executive Assistant, you will play a critical role in streamlining operations, managing schedules, supporting key projects, and ensuring the leadership team can focus on high-level strategy and growth. Your work will directly contribute to the efficiency and success of Thrust Aviation across charter operations, sales, and team development.

Key Responsibilities

• Executive Support – Manage calendars, coordinate meetings, book travel, and assist with daily time management for the CEO and leadership team.
• Communication & Coordination – Serve as a central point of contact for internal team members and external stakeholders, ensuring smooth communication flow and follow-ups.
• Project Support – Assist in coordinating key company initiatives, from recruitment to marketing to operational improvements.
• Inbox & Document Management – Organize and respond to key emails, track to-dos, and manage digital filing systems for efficiency and accessibility.
• Task & Workflow Optimization – Implement tools and systems to streamline processes, improve accountability, and reduce friction across recurring tasks.
• Event & Meeting Logistics – Prepare meeting agendas, take notes, follow up on action items, and organize internal or client-facing events when needed.
• Personal Assistance – Occasionally assist with personal or travel logistics that support the CEO’s availability and productivity.
  
  

Requirements

• Minimum 2-3 years of experience as an Executive Assistant supporting C-level executives or founders.
• Exceptional organizational and time management skills; able to manage multiple priorities with precision.
• Excellent written and verbal communication skills in English.
• Tech-savvy with strong experience using tools like Google Workspace, Slack, project management tools (e.g., Notion, Todoist, ClickUp), and calendar systems.
• Highly resourceful with a can-do attitude and the ability to operate independently with limited oversight.
• Discreet and trustworthy with confidential information.
• Proven ability to anticipate needs, stay two steps ahead, and drive value through thoughtful execution.
  
  

Preferred Qualifications

• Experience in the private aviation, luxury services, or high-ticket sales industries.
• Strong understanding of sales automation tools, AI-driven analytics, and lead generation

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Aviation and Aerospace Component Manufacturing

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