Executive Assistant

The Mom Project; Cheshire (CT); Remote; USD 70,000 - 90,000; Part time

Job summary

A nonprofit organization in Cheshire, CT is seeking an Executive Assistant. This remote part-time role involves providing high-level administrative support, communication, and project management to ensure smooth operations. Ideal candidates should have a Bachelor's degree and 3-5 years of relevant experience, demonstrating strong organizational and communication skills.

Qualifications

• Bachelor’s degree preferred.
• 3-5 years experience as executive assistant or in similar role, ideally in nonprofit.
• Proficiency in Google Workspace and Asana.

Responsibilities

• Manage the organization calendar and assist with scheduling meetings and travel.
• Draft and manage communications on behalf of the President.
• Prepare agendas, briefing materials, and minutes for meetings.

Skills

Organizational skills

Verbal communication skills

Written communication skills

Time management

Interpersonal skills

Discretion

Education

Bachelor’s degree in Business Administration

Tools

Google Workspace

Asana

Job description

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Job Title: Executive Assistant

Location: Remote, Ideal candidate is local to Cheshire, CT

Job Type: Part-Time (20-30 hours per week)

About Us

We are a nonprofit organization based in Cheshire, CT, dedicated to helping military members transition to careers as first responders. Our mission is to support these individuals through resources, counseling, and advocacy, ensuring a seamless transition and continued service to the community.

Job Title: Executive Assistant

Location: Remote, Ideal candidate is local to Cheshire, CT

Job Type: Part-Time (20-30 hours per week)

About Us

We are a nonprofit organization based in Cheshire, CT, dedicated to helping military members transition to careers as first responders. Our mission is to support these individuals through resources, counseling, and advocacy, ensuring a seamless transition and continued service to the community.

Position Summary

The Executive Assistant plays a pivotal role in supporting our organization by providing high-level administrative assistance. This part-time position is designed to ensure effective communication and smooth operations within the organization.

Key Responsibilities

• Administrative Support: Manage the organization calendar, including scheduling meetings, appointments, and travel arrangements.
• Communication: Draft, review, and manage correspondence and communications on behalf of the President & Program Director.
• Meeting Preparation: Prepare agendas, briefing materials, and minutes for meetings; follow up on action items.
• Project Management: Assist with special projects, research, and reports as directed by the President.
• Liaison: Serve as a liaison between the President and board members, donors, partners, and staff.
• Event Coordination: Help coordinate events, fundraisers, and public appearances involving the President.
• Document Management: Maintain confidential files and records, ensuring compliance with organizational policies.
• Support for Board Activities: Prepare materials for board meetings and other executive committees, and coordinate logistics.
• Problem-Solving: Handle inquiries and issues that arise, using discretion and initiative to address them efficiently.
  
  

Qualifications

Education: Bachelor’s degree in Business Administration, Nonprofit Management, or a related field preferred.

Experience: Minimum of 3-5 years of experience as an executive assistant or in a similar role, preferably in a nonprofit organization.

Skills

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Google Workspace, Asana, and other relevant software.
• Strong interpersonal skills and the ability to build relationships with stakeholders.
• Ability to multitask and prioritize nuanced problem sets.
• High degree of professionalism and attention to detail.
  
  

Application Process

To apply, please submit your resume, a cover letter detailing your qualifications and interest in the position, and three professional references.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Technology, Information and Internet

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