Executive Assistant to the Chair, Permanent Council

OAS- Organization of American States; Washington (District of Columbia); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Paid annual leave

Sick and parental leave

Health and life insurance

Pension and savings plans

Job summary

Organization of American States seeks an Assistant to the Chair of the Permanent Council to manage the Office’s administrative duties, draft and edit correspondence, prepare reports, and coordinate meetings and travel arrangements.

The role requires a strong secretarial background, proficiency in MS Office, and the ability to maintain confidential files while supporting multiple staff and stakeholders across the organization.

Qualifications

• Essential: High school or technical/commercial training with secretarial training and a diploma plus 7 years of relevant experience.
• Desirable: Familiarity with OAS mandate and intern selection processes.
• Proficiency in two official languages of the Organization (English, French, Portuguese, Spanish).

Responsibilities

• Organize and coordinate the Office of the Chair of the Permanent Council, ensuring smooth operation and adherence to rules.
• Draft general or administrative correspondence and prepare reports, briefs, and presentations.
• Maintain filing systems and manage confidential documents with controlled access.
• Prepare administrative forms for obligations, contracts, and payments; monitor funds availability.
• Support meetings by drafting agendas, minutes, and travel arrangements.

Skills

Secretarial experience

Microsoft Office

PowerPoint

Excel

Administrative support

Education

Secretarial diploma/training

High school diploma

Tools

Oracle

Visio

Access

SharePoint

Job description

Organization of American States seeks an Assistant to the Chair of the Permanent Council to manage the Office’s administrative duties, draft and edit correspondence, prepare reports, and coordinate meetings and travel arrangements.

The role requires a strong secretarial background, proficiency in MS Office, and the ability to maintain confidential files while supporting multiple staff and stakeholders across the organization.